Role Objective

A reputable mid-sized law firm offering services in litigation, property law, corporate practice, and estate matters seeks to hire a competent, detail-oriented, and highly organized individual to support its administrative and operational functions.

Core Duties and Responsibilities

• Prepare, format, and organize legal documents for filing
• File court documents and other legal paperwork at relevant registries
• Collect, deliver, and track documents between courts, law firms, and related offices
• Maintain well-organized legal files and ensure proper document storage systems
• Record and update hearing dates, mention dates, and case schedules
• Monitor ongoing cases and provide timely updates to management
• Compile case materials and assist in preparing basic case reports
• Ensure proper service of legal documents to relevant parties
• Assist advocates and paralegals in retrieving and organizing case files
• Maintain litigation registers and departmental filing systems
• Support document copying, scanning, and archiving activities
• Liaise with court registry officers and other legal stakeholders
• Perform any other clerical or legal support duties as assigned.

Job Specifications and Qualifications

• Diploma in Law, Legal Studies, or Business Administration (from a recognized institution)
• Minimum of 3 years’ experience in a law firm or legal environment
• Experience in court filing and document handling is required
• Good understanding of litigation processes is an added advantage

Key Competencies

• Strong proficiency in Microsoft Office Suite
• High level of confidentiality and integrity
• Excellent document management and organizational skills
• Strong attention to detail and accuracy
• Ability to work under pressure and meet strict deadlines
• Good communication and interpersonal skills
• Team player with a proactive attitude
• Flexible and reliable in meeting work demands

• Prepare, format, and organize legal documents for filing
• File court documents and other legal paperwork at relevant registries
• Collect, deliver, and track documents between courts, law firms, and related offices
• Maintain well-organized legal files and ensure proper document storage systems
• Record and update hearing dates, mention dates, and case schedules
• Monitor ongoing cases and provide timely updates to management
• Compile case materials and assist in preparing basic case reports
• Ensure proper service of legal documents to relevant parties
• Assist advocates and paralegals in retrieving and organizing case files
• Maintain litigation registers and departmental filing systems
• Support document copying, scanning, and archiving activities
• Liaise with court registry officers and other legal stakeholders
• Perform any other clerical or legal support duties as assigned.

• Strong proficiency in Microsoft Office Suite
• High level of confidentiality and integrity
• Excellent document management and organizational skills
• Strong attention to detail and accuracy
• Ability to work under pressure and meet strict deadlines
• Good communication and interpersonal skills
• Team player with a proactive attitude
• Flexible and reliable in meeting work demands

• Diploma in Law, Legal Studies, or Business Administration (from a recognized institution)
• Minimum of 3 years’ experience in a law firm or legal environment
• Experience in court filing and document handling is required
• Good understanding of litigation processes is an added advantage