Avenews provides fast and reliable financing solutions for Kenyan agribusinesses poised for growth, serving as a trusted partner to fuel expansion.

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Marketing Operations Officer

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

5 years

Location

Nairobi

Job Field

Procurement / Store-keeping / Supply Chain

Key Responsibilities

Marketing Vendor Management

Own and support the management of marketing vendors, including sourcing, quotation comparison, negotiation support, tender coordination, payment follow-up, and quality assurance

Act as the main coordination point for marketing vendors to ensure timelines, deliverables, documentation, and communication are well managed

Support the onboarding of new marketing vendors and maintain organized records, documentation, and agreements

Budget, Expense, and Financial Coordination

Track budgets, expenses, invoices, approvals, and payment status

Maintain accurate and up-to-date marketing budget and expense trackers

Support the Marketing Director in monitoring spending against budget

Work closely with Finance and relevant internal stakeholders to ensure timely processing, documentation, and follow-up of payments and approvals

Help identify discrepancies, missing documentation, or delayed approvals and proactively follow up to resolve them

CRM, Workflow, and Operational Coordination

Update and maintain CRM records related to marketing activities and support the team in keeping information organized and up to date in relevant systems

Maintain and update the team’s project management system, including tasks, deadlines, owners, and follow-ups

Support day-to-day operational coordination across the marketing team to ensure smooth execution, visibility, and follow-through across projects

Marketing Collateral Inventory and Coordination

Maintain and organize office marketing collateral and branded materials inventory

Track stock levels and help ensure marketing materials and supplies are available, updated, and properly stored

Coordinate reordering, distribution, and general upkeep of collateral and related marketing supplies as needed

Experience

5+ years of relevant experience in operations, procurement, administration, marketing coordination, or a similar hands-on support role

Proven experience working with marketing vendors, quotations, procurement processes, and payment follow-up

Candidate Profile

Highly organized and detail-oriented, with strong follow-up and coordination skills

Proactive, hands-on, and able to manage multiple priorities in parallel

Experienced in working across vendors, Finance, and internal stakeholders

Maintains strict adherence to processes, documentation, and compliance requirements, ensuring all activities are executed accurately and in line with internal policies and regulatory standards

Strong working knowledge of Excel or Google Sheets, CRM systems, and project management tools

Proven experience in budget tracking, expense management, invoice coordination, or finance-related operational work

Experience supporting a marketing team or working in a marketing environment is a strong advantage

Experience with CRM systems and project management tools is preferred

• Own and support the management of marketing vendors, including sourcing, quotation comparison, negotiation support, tender coordination, payment follow-up, and quality assurance
• Act as the main coordination point for marketing vendors to ensure timelines, deliverables, documentation, and communication are well managed
• Support the onboarding of new marketing vendors and maintain organized records, documentation, and agreements
• Track budgets, expenses, invoices, approvals, and payment status
• Maintain accurate and up-to-date marketing budget and expense trackers
• Support the Marketing Director in monitoring spending against budget
• Work closely with Finance and relevant internal stakeholders to ensure timely processing, documentation, and follow-up of payments and approvals
• Help identify discrepancies, missing documentation, or delayed approvals and proactively follow up to resolve them
• Update and maintain CRM records related to marketing activities and support the team in keeping information organized and up to date in relevant systems
• Maintain and update the team’s project management system, including tasks, deadlines, owners, and follow-ups
• Support day-to-day operational coordination across the marketing team to ensure smooth execution, visibility, and follow-through across projects
• Maintain and organize office marketing collateral and branded materials inventory
• Track stock levels and help ensure marketing materials and supplies are available, updated, and properly stored
• Coordinate reordering, distribution, and general upkeep of collateral and related marketing supplies as needed

• Strong follow-up and coordination skills
• Proactive, hands-on approach
• Ability to manage multiple priorities in parallel
• Experience working across vendors, Finance, and internal stakeholders
• Strict adherence to processes, documentation, and compliance requirements
• Strong working knowledge of Excel or Google Sheets
• CRM systems knowledge
• Project management tools knowledge
• Budget tracking experience
• Expense management experience
• Invoice coordination experience
• Finance-related operational work experience

• BA/BSc/HND
• 5+ years of relevant experience in operations, procurement, administration, marketing coordination, or a similar hands-on support role
• Proven experience working with marketing vendors, quotations, procurement processes, and payment follow-up
• Experience supporting a marketing team or working in a marketing environment is a strong advantage
• Experience with CRM systems and project management tools is preferred