Office Administrator I
2025-08-05T20:00:07+00:00
National Crime Research Centre
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https://www.crimeresearch.go.ke/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Public Administration, and Government
Admin & Office
2025-08-25T17:00:00+00:00
Kenya
8
The Officer will report to the Principal Human Resource and Management Officer. The appointment shall be Permanent and Pensionable
Job Specifications
- This is the entry and training grade for degree holders in this cadre. An officer in this level will work under the guidance of a senior officer.
Duties and responsibilities at this level will entail assisting in:
- Maintaining office diary;
- Typing and data processing;
- Undertaking reprography;
- Operating and managing office equipment;
- Attending to visitors/clients and customer inquiries;
- Handling correspondences, telephone calls, office documents and equipment;
- Planning and organizing meetings, appointments, workshops/conferences and seminars;
- Ensuring security of office equipment;
- Ensuring security, confidentiality, integrity and availability of office data, records and documents, including classified materials;
- Implementing and monitoring procedures for record keeping of correspondence and file movements;
- Maintaining an up to date filing system in the office including archiving of records;
- Preparing responses to routine correspondences;
- Managing office protocol and etiquette; and
- Managing petty cash.
Person Specifications
For appointment to this grade a candidate must have:
- Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR Bachelor’s degree AND a Post Graduate Diploma in Secretarial Studies from a recognized institution;
- Proficiency in computer applications; and
- Fulfilled the requirements of Chapter Six (6) of the Constitution.
Skills and competencies
- Interpersonal relationship skills;
- Analytical skills;
- Report writing skills;
- Communication skills; and
- Ability to work in a team.
Maintaining office diary; Typing and data processing; Undertaking reprography; Operating and managing office equipment; Attending to visitors/clients and customer inquiries; Handling correspondences, telephone calls, office documents and equipment; Planning and organizing meetings, appointments, workshops/conferences and seminars; Ensuring security of office equipment; Ensuring security, confidentiality, integrity and availability of office data, records and documents, including classified materials; Implementing and monitoring procedures for record keeping of correspondence and file movements; Maintaining an up to date filing system in the office including archiving of records; Preparing responses to routine correspondences; Managing office protocol and etiquette; and Managing petty cash.
Interpersonal relationship skills; Analytical skills; Report writing skills; Communication skills; and Ability to work in a team.
Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR Bachelor’s degree AND a Post Graduate Diploma in Secretarial Studies from a recognized institution; Proficiency in computer applications; and Fulfilled the requirements of Chapter Six (6) of the Constitution.
No Requirements
JOB-689262c7b1c64
Vacancy title:
Office Administrator I
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]
Jobs at:
National Crime Research Centre
Deadline of this Job:
Monday, August 25 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Tuesday, August 5 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Officer will report to the Principal Human Resource and Management Officer. The appointment shall be Permanent and Pensionable
Job Specifications
- This is the entry and training grade for degree holders in this cadre. An officer in this level will work under the guidance of a senior officer.
Duties and responsibilities at this level will entail assisting in:
- Maintaining office diary;
- Typing and data processing;
- Undertaking reprography;
- Operating and managing office equipment;
- Attending to visitors/clients and customer inquiries;
- Handling correspondences, telephone calls, office documents and equipment;
- Planning and organizing meetings, appointments, workshops/conferences and seminars;
- Ensuring security of office equipment;
- Ensuring security, confidentiality, integrity and availability of office data, records and documents, including classified materials;
- Implementing and monitoring procedures for record keeping of correspondence and file movements;
- Maintaining an up to date filing system in the office including archiving of records;
- Preparing responses to routine correspondences;
- Managing office protocol and etiquette; and
- Managing petty cash.
Person Specifications
For appointment to this grade a candidate must have:
- Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR Bachelor’s degree AND a Post Graduate Diploma in Secretarial Studies from a recognized institution;
- Proficiency in computer applications; and
- Fulfilled the requirements of Chapter Six (6) of the Constitution.
Skills and competencies
- Interpersonal relationship skills;
- Analytical skills;
- Report writing skills;
- Communication skills; and
- Ability to work in a team.
Work Hours: 8
Experience: No Requirements
Level of Education: bachelor degree
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