Position Overview

UAF-Africa Nairobi office requires a qualified Office Assistant who will form part of the Nairobi office support team. The Office Assistant will be under the direct supervision of and reporting to the Finance & Operations Assistant. She will also work closely with UAF-Africa staff.

Specific Responsibilities

The Office Assistant shall conduct various activities to support the office activities, staff and visitors. This support will include but not be limited to:

• Report on duty according to the stipulated reporting schedule.
• Cleaning the offices, boardrooms, and other spaces. Ensuring cleanliness of furniture, fittings, and office equipment.
• Prepare office beverages and organise snacks and lunch for staff, staff meetings and visitors as necessary.
• Maintenance and cleaning of all kitchen equipment.
• Maintain an up-to-date inventory of office equipment & supplies.
• Ensure that utility bills such as telephone and electricity bills are paid on a monthly basis.
• Organise quarterly deep cleaning of the office and fumigation when necessary.
• Assist in the disposal, receipt and/or movement of office equipment, and supplies.
• Maintain adequate sanitary supplies (tissue paper, sanitisers, detergents, and towels).
• Ensure office vehicles are clean.
• Liaise with the landlord’s maintenance team to ensure cleanliness of the washrooms and minor office repairs are done.
• Carry out document filing and retrieval as required during audits.
• Answering telephone calls and attending to visitors as necessary.
• Carry out any other duties within the overall function of the job.

Qualifications

• High school education.

Skills and Experience

• At least three to five years of progressively responsible work experience.
• Excellent organisational skills and ability to multitask.
• Good inter-personal skills.
• Good work ethic and ability to work under pressure.
• Proficiency in spoken and written English.
• Basic computer skills.
• Flexibility and willingness to travel as required on work-related trips.
• An understanding of feminist gender issues is required.
• Passionate about UAF-Africa’s mission and commitment to teamwork.

• Report on duty according to the stipulated reporting schedule.
• Cleaning the offices, boardrooms, and other spaces. Ensuring cleanliness of furniture, fittings, and office equipment.
• Prepare office beverages and organise snacks and lunch for staff, staff meetings and visitors as necessary.
• Maintenance and cleaning of all kitchen equipment.
• Maintain an up-to-date inventory of office equipment & supplies.
• Ensure that utility bills such as telephone and electricity bills are paid on a monthly basis.
• Organise quarterly deep cleaning of the office and fumigation when necessary.
• Assist in the disposal, receipt and/or movement of office equipment, and supplies.
• Maintain adequate sanitary supplies (tissue paper, sanitisers, detergents, and towels).
• Ensure office vehicles are clean.
• Liaise with the landlord’s maintenance team to ensure cleanliness of the washrooms and minor office repairs are done.
• Carry out document filing and retrieval as required during audits.
• Answering telephone calls and attending to visitors as necessary.
• Carry out any other duties within the overall function of the job.

• Excellent organisational skills and ability to multitask.
• Good inter-personal skills.
• Good work ethic and ability to work under pressure.
• Proficiency in spoken and written English.
• Basic computer skills.
• Flexibility and willingness to travel as required on work-related trips.
• An understanding of feminist gender issues is required.
• Passionate about UAF-Africa’s mission and commitment to teamwork.

• High school education.