Key Responsibilities

Financial Reporting

• Reviewing monthly supplier and customer reconciliations.
• Reviewing ERP master data forms for customers for accuracy.
• Ensuring monthly bank statement review, approval and filing.
• Performing monthly intercompany reconciliations.

Best – Practice Accounting procedures followed.

• Reviewing and approving Journal entries before posting to General Ledger.
• Preparing and reviewing monthly accruals are prepared and reviewed prior to posting in ERP
• Executing Month end and period-end tasks and activities (Balance Revaluation, FX adjustments in ERP, Period end close in ERP, Monthly and periodic physical count and verification (stocks and fixed assets)
• Ensuring all fixed assets are properly recorded and maintained in ERP
• Processing International Financial Reporting Standards adjustments to fixed assets bi-annually
• Ensuring all fixed assets acquisitions are properly authorized by the responsible office.
• Preparing annual Capex budget in consultation with Managing Director and the responsible office.
• Ensuring that cash flow forecasts are prepared monthly and weekly CICO
• Ensuring the Group’s “cash toolkit” is being competently managed and suggested improvements given to Financial Controller
• Analyzing insurance needs to cover assets & events leading to financial loss
• Advising insurers advised of changes that may affect risk
• Ensuring all bank and petty cash accounts are reconciled monthly to ensure accuracy
• Ensuring all payroll inter-company charges are processed in ERP
• Working in conjunction with business analysts during budget and LEs
• Submitting budget data into Prisma

Tax Management and Reporting

• Preparing monthly reporting for Tax submissions.
• Ensuring data submission of monthly reporting for Pernod Ricard Eastern Africa to relevant market tax portals and sites.
• Overseeing reconciliation of PRK accounts with KRA records and accounts.
• Ensuring that all tax obligations are met; Tax (Excise, VAT, CIT), Payroll, payments to group companies, and foreign exchange contract commitments
• Ensuring that all intercompany payment obligations are met including interest payments, capital repayments, and BO invoices.
• Assisting in preparing all tax returns for PRK in collaboration with the Financial Controller, auditors, and tax advisors
• Ensuring that half-yearly and annual tax calculations prepared are submitted timeously
• Ensuring that statutory returns are submitted timeously and reconciled periodically.

Internal Control Responsibilities.

• Adhering to all the internal control procedures of Pernod Ricard Eastern Africa
• Ensuring Internal controls are updated annually in compliance with Group requirements
• Ensuring the integrity of the master database for suppliers and customers
• Assisting the Financial Controller in risk mapping every two years
• Giving recommendations to Financial Controller on the improvement of processes and controls.

Stakeholders’ Relations

• Developing a collaborative relationship with internal stakeholders through cultivating an excellent transparent working relationship across PRG departments and with SSA senior finance team
• Collaborating with external stakeholders by ensuring ongoing communication with auditors, external advisors, company secretaries, banks, and other service providers as required.
• Liaising with government departments on statutory compliance issues as required

Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance, or another relevant field
• Four (4) years experience in Finance. Audit experience is an added advantage.
• Experience in the FMCG industry in Commercial Finance or Business Planning Analysis is preferred
• CPA or ACCA Qualification required
• Experience in working with multiple functions within an organization (e.g. Marketing, Sales, Supply Chain)
• Advanced Microsoft Excel experience
• Ability to work autonomously with little supervision
• Ability to work within a team
• Verbal and written communication skills
• Decisive and accurate
• Ability to work under pressure and adept in prioritization

Key Responsibilities

Demand Planning

• Support the Annual business planning and monthly forecasting process by driving volume and value forecasting
• Lead the demand review and forecast alignment meetings.
• Support the Commercial Team and Commercial Analyst to ensure the rolling 18 months sales forecasting discipline is understood and adhered to.
• Collaborate with the Commercial Analyst and Commercial Team to challenge trends and capture market intelligence and understand demand forecast drivers during pre-demand and final demand review meetings.
• Ensure that the business receives an 18-month consensus demand plan (sales forecast) approved by the Commercial/Sales or Managing Director.
• Collaborate with the Commercial Analyst to review historical sales trends, research demand drivers, and evaluate forecast results to support a collaborative and consensus approach with the Sales,
• Marketing, and Finance teams, to obtain and ensure that current and accurate information is used in forecast planning.
• Plan monthly departmental alignments and make recommendations to improve the sales forecast.
• Obtain sales out forecasts to support forecasts and demand planning and to recommend stock planning parameters based on sales out forecasts per customer.
• Closely coordinate and communicate Customer action plans with Supply Planning.
• Provide input into the Supply Planning operations in developing inventory strategies on existing items, new products, and product phase-outs.
• Constantly engage with stakeholders to ensure alignment in lead times, inventory days, and inventory aging.

Data Management

• Create and maintain the appropriate master data in the Planning systems in use, minimizing errors, and avoiding duplication and obsolescence. i.e. Anaplan
• Create statistical forecasts to gather, analyze, validate data and execute statistical modeling software
• Review the results of the statistical forecast model and apply error analysis techniques to improve forecasting; summarize and aggregate statistical forecasts. Refine the forecast model to reflect updated Sales and Marketing assumptions
• Maintain the demand planning system and software to input and modify data and ensure the correctness of product hierarchy
• Monitor trends in forecast error – Identify relevant market-related data and competitive intelligence
• Drive fast, appropriate actions to minimize the impact of deviations from the Demand Plan and communicate these actions to stakeholders.
• Consistently improve the Demand Plan Accuracy (DPA accuracy level and variability) using the Forecast Value Added (FVA) concept and drive out systematic forecast bias through detailed analyses of past performance.
• Track errors using DP Reason Codes and maintain an efficient Learning Log.
• Provide input to volume planning (Latest Estimates / annual process) and achieve consensus with the business side and the demand chain

Continuous Improvement

• Maintain Monthly, Quarterly, and ad hoc reporting on Operations KPI’s internally and to the Regional Office or EMEA HQ
• Propose improvement initiatives based on KPI’s reports and sales trends
• Lead and manage the end-to-end process for New Product Introductions
• Lead and manage ad hoc projects from start to end

Requirements

• Bachelor’s degree in Supply Chain, Business Management, Statistics, or another relevant field.
• A graduate diploma (CIPS) or any other national higher diploma in Supply Chain or Logistics is a plus.
• Min 4 years of work experience as a Demand Planner or similar role.
• Demonstrated knowledge of demand planning philosophies and processes as well as a proven track record.
• Advanced knowledge of Microsoft Excel to analyze demand planning and forecasting.
• Excellent IT skills and previous experience with an ERP system.
• Excellent communication and people skills.
• Sufficient knowledge of warehousing and distribution.
• A strong business perspective.
• A passion for working with customers, internally and externally.
• A strong desire to develop trust and long-term relationships.
• A strong desire to strive for service improvements and be proactive and responsive to customer demands.
• Ability to impact and influence others to work cross-functionally and externally to get commitment to ideas, and actions and deliver results.