Africa Management Solutions Limited (AMSOL) is the fastest growing Human Resources and Management consulting firm that offers an array of hr solutions tailored to accurately address all the human resource and management needs of any organization.

Personal Assistant / Operations Coordinator

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

Location

Nairobi

Job Field

Administration / Secretarial , Media / Advertising / Branding

Key Responsibilities

• Social Media Coordination & Marketing Support (Waka Initiatives)
• Provide daily updates on ongoing activities and campaign performance.
• Manage email communications and stakeholder correspondence.
• Liaise with internal teams to ensure timely execution of assigned tasks.
• Support testing and execution of Waka initiatives and campaigns.
• Identify and recommend high-traffic locations for activations.
• Coordinate printing and distribution of promotional materials (e.g., stickers, posters).
• Manage prize fulfillment processes, including contacting winners, obtaining consent forms, and organizing prize distribution.
• Scan and submit signed documentation.
• Support student sign-up and engagement activities.
• Financial Coordination
• Assist in budget preparation and tracking.
• Collect, organize, and maintain receipts and financial records.
• Prepare and submit expense reports in a timely manner.
• Household & Administrative Management
• Manage procurement of groceries and essential household items.
• Coordinate and follow up with household staff on daily responsibilities.
• Oversee apartment maintenance, repairs, and service providers.
• Maintain communication with relevant administrative personnel and vendors.
• Executive Support
• Coordinate travel logistics, including airport arrangements and driver coordination.
• Manage document handling, including scanning, printing, and filing.
• Provide daily task updates and to-do lists to the Director.
• Arcade Machine Operations
• Identify and assess high-traffic locations for arcade machine installations.
• Conduct regular site visits to monitor performance and operations.
• Learn and manage the basic operation and maintenance of arcade machines.
• General Responsibilities
• Provide timely updates and progress reports as required.
• Support ad hoc tasks and operational needs as assigned.

Qualifications & Requirements

• Proven experience as a Personal Assistant, Operations Coordinator, or similar role.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to prioritize tasks and work independently in a dynamic environment.
• Basic understanding of financial management and budgeting.
• Tech-savvy, with the ability to quickly learn new tools and systems.
• High level of professionalism, discretion, and attention to detail.

• Social Media Coordination & Marketing Support (Waka Initiatives)
• Provide daily updates on ongoing activities and campaign performance.
• Manage email communications and stakeholder correspondence.
• Liaise with internal teams to ensure timely execution of assigned tasks.
• Support testing and execution of Waka initiatives and campaigns.
• Identify and recommend high-traffic locations for activations.
• Coordinate printing and distribution of promotional materials (e.g., stickers, posters).
• Manage prize fulfillment processes, including contacting winners, obtaining consent forms, and organizing prize distribution.
• Scan and submit signed documentation.
• Support student sign-up and engagement activities.
• Financial Coordination
• Assist in budget preparation and tracking.
• Collect, organize, and maintain receipts and financial records.
• Prepare and submit expense reports in a timely manner.
• Household & Administrative Management
• Manage procurement of groceries and essential household items.
• Coordinate and follow up with household staff on daily responsibilities.
• Oversee apartment maintenance, repairs, and service providers.
• Maintain communication with relevant administrative personnel and vendors.
• Executive Support
• Coordinate travel logistics, including airport arrangements and driver coordination.
• Manage document handling, including scanning, printing, and filing.
• Provide daily task updates and to-do lists to the Director.
• Arcade Machine Operations
• Identify and assess high-traffic locations for arcade machine installations.
• Conduct regular site visits to monitor performance and operations.
• Learn and manage the basic operation and maintenance of arcade machines.
• General Responsibilities
• Provide timely updates and progress reports as required.
• Support ad hoc tasks and operational needs as assigned.

• Strong organizational skills
• Multitasking skills
• Time management skills
• Excellent written communication abilities
• Excellent verbal communication abilities
• Ability to prioritize tasks
• Ability to work independently
• Basic understanding of financial management
• Basic understanding of budgeting
• Tech-savvy
• Ability to quickly learn new tools and systems
• Professionalism
• Discretion
• Attention to detail

• Proven experience as a Personal Assistant, Operations Coordinator, or similar role.
• BA/BSc/HND