Background

Emerge Egress Consulting is a Management and Training Consulting established in 2017 (herein referred as EEC). EEC specializes in offering tailored and proficient HR Management training and team building services. We examine issues of concern in depth and we have specialized in training which looks at the demand for potential success of Government, Local ...

Role Objective

Our client is seeking a reliable and organized Personal Assistant to provide personal and administrative support. The successful candidate will manage schedules, coordinate daily activities, handle errands, and support smooth day-to-day operations.

Core Duties and Responsibilities

• Manage the Director’s daily schedule calendar, appointments, meetings, and schedules.
• Screen and respond to phone calls, emails, and other correspondence.
• Maintain organized records, documents, and filing systems.
• Handle personal errands and day-to-day administrative tasks.
• Help in making travel arrangements, accommodation bookings, and itineraries when required.
• Coordinate household activities, including bill payments, appointments, and service bookings.
• Oversee household maintenance and liaise with contractors, vendors, and service providers.
• Prepare and manage shopping lists and coordinate grocery purchases as required.
• Monitor petty cash and maintain accurate expense records.
• Represent the Director professionally in meetings, engagements, and other assigned interactions.
• Coordinate gift hamper preparation and deliveries to ensure timely distribution.
• Monitor stock levels and coordinate replenishment when necessary.
• Ensure all assigned tasks are completed efficiently and follow up on pending matters.
• Maintain a clean, organized, and professional environment at all times.

Job Specifications and Qualifications

• Certificate, Diploma, or equivalent qualification in any relevant field.
• At least 2 years experience as Personal Assistant.
• Experience managing executive calendars, schedules, and appointments.
• Proficiency in Microsoft Office Suite applications.
• Ability to maintain confidentiality and work with minimal supervision.

Key Competencies

• Excellent communication skills.
• Strong organizational and time-management abilities.
• Attention to detail.
• Proficiency in Microsoft Office and office systems.
• Ability to multitask and work under pressure.
• High level of confidentiality and professionalism.

• Manage the Director’s daily schedule calendar, appointments, meetings, and schedules.
• Screen and respond to phone calls, emails, and other correspondence.
• Maintain organized records, documents, and filing systems.
• Handle personal errands and day-to-day administrative tasks.
• Help in making travel arrangements, accommodation bookings, and itineraries when required.
• Coordinate household activities, including bill payments, appointments, and service bookings.
• Oversee household maintenance and liaise with contractors, vendors, and service providers.
• Prepare and manage shopping lists and coordinate grocery purchases as required.
• Monitor petty cash and maintain accurate expense records.
• Represent the Director professionally in meetings, engagements, and other assigned interactions.
• Coordinate gift hamper preparation and deliveries to ensure timely distribution.
• Monitor stock levels and coordinate replenishment when necessary.
• Ensure all assigned tasks are completed efficiently and follow up on pending matters.
• Maintain a clean, organized, and professional environment at all times.

• Excellent communication skills.
• Strong organizational and time-management abilities.
• Attention to detail.
• Proficiency in Microsoft Office and office systems.
• Ability to multitask and work under pressure.
• High level of confidentiality and professionalism.

• Certificate, Diploma, or equivalent qualification in any relevant field.
• At least 2 years experience as Personal Assistant.
• Experience managing executive calendars, schedules, and appointments.
• Proficiency in Microsoft Office Suite applications.
• Ability to maintain confidentiality and work with minimal supervision.