Company Overview

We are a boutique human capital firm specializing in supporting organizations to develop and implement robust people agendas that drive sustainable performance. Our aim is to build strong HR foundations that empower both organizational success and individual employee growth, ensuring a well-aligned path to realized impact.

Role Overview

Our client is a senior international executive relocating to Nairobi to establish a new operation and is seeking a highly organised and dependable Personal Assistant to provide day-to-day executive and operational support. The role will manage the CEO’s diary, travel, correspondence, stakeholder coordination, and practical logistics while supporting the establishment of the new office. This is a hands-on opportunity for a proactive professional who is comfortable working independently in a fast-paced and evolving environment.

Key Responsibilities

• Manage the CEO’s calendar, appointments, correspondence, and day-to-day schedule
• Coordinate local and international travel, accommodation, visas, transport, and detailed itineraries
• Support the establishment and smooth running of the new office, including equipment, supplies, and administrative requirements
• Coordinate meetings with local and international stakeholders, prepare agendas, take notes, and follow up on action items
• Act as a trusted point of contact for the CEO, exercising discretion and sound judgment when handling confidential matters
• Liaise with local partners, service providers, and UK-based colleagues across different time zones
• Provide practical logistical and settling-in support as the CEO establishes operations in Kenya

Qualifications & Experience

• Minimum 3–5 years’ experience as a Personal Assistant, Executive Assistant, or in a senior administrative support role, preferably supporting senior leadership
• Proven ability to manage complex schedules, travel arrangements, correspondence, and multiple competing priorities
• Excellent written and verbal communication skills, with confidence engaging senior and international stakeholders
• Highly organised, proactive, resourceful, and able to work independently in a fast-paced and evolving environment
• High level of discretion, integrity, professionalism, and sound judgment
• Proficiency in Microsoft 365, Google Workspace, scheduling tools, and business communication applications
• Flexibility and willingness to support practical day-to-day operational requirements as needed

• Manage the CEO’s calendar, appointments, correspondence, and day-to-day schedule
• Coordinate local and international travel, accommodation, visas, transport, and detailed itineraries
• Support the establishment and smooth running of the new office, including equipment, supplies, and administrative requirements
• Coordinate meetings with local and international stakeholders, prepare agendas, take notes, and follow up on action items
• Act as a trusted point of contact for the CEO, exercising discretion and sound judgment when handling confidential matters
• Liaise with local partners, service providers, and UK-based colleagues across different time zones
• Provide practical logistical and settling-in support as the CEO establishes operations in Kenya

• Proven ability to manage complex schedules, travel arrangements, correspondence, and multiple competing priorities
• Excellent written and verbal communication skills, with confidence engaging senior and international stakeholders
• Highly organised, proactive, resourceful, and able to work independently in a fast-paced and evolving environment
• High level of discretion, integrity, professionalism, and sound judgment
• Proficiency in Microsoft 365, Google Workspace, scheduling tools, and business communication applications
• Flexibility and willingness to support practical day-to-day operational requirements as needed

• BA/BSc/HND
• Minimum 3–5 years’ experience as a Personal Assistant, Executive Assistant, or in a senior administrative support role, preferably supporting senior leadership