Overview

Entry Level

Uzima Chicken Limited are seeking a detail-oriented Procurement Assistant to manage end-to-end procurement and supply chain operations. The Procurement Assistant partners with production, operations, finance and Admin to plan demand, run fair competition and keep auditable records.

Reports to: Operations Manager

Company Background

Uzima Chicken Kenya is a fast-growing, early-stage enterprise in Kenya focused on serving the needs of smallholder farmers in the last-mile. Uzima is part of the Hatch Africa (hatchafrica.co) group of Companies. Hatch is one the leading poultry companies in Sub-Saharan Africa 2024 Hatch distributed over 47m chickens to over 4m smallholder farmers and employed more than 2,500 people full-time. The Company’s purpose is to make smallholder farmers healthier and wealthier by supplying them with healthy and resilient chickens to rear for their own consumption and as a business.

Responsibilities

Sourcing

• Owns the entire procurement process for raw materials, vaccines, machinery and spare parts from requisition to delivery.
• Oversee quality control processes to ensure product and service compliance with specifications and standards.
• Support RFQ/RFP processes, supplier pre-qualification and market analysis.
• Evaluate suppliers based on reliability, quality & price.

Supplier relationship management

• Establish & maintain relationships with key suppliers.
• Negotiate contracts, terms & conditions with suppliers.
• Monitor supplier performance on delivery, quality & cost.
• Maintain an updated list of prequalified and approved vendors.
• Ensure adherence to legal, ethical, corporate and regulatory procurement standards.

Cost Control & Risk Management

• Monitor market prices dynamics and advise accordingly to identify cost saving opportunities.
• Manage and reduce bill of materials cost by establishing alternative vendors and negotiating price & delivery schedules.
• Develop contingency plans for supply chain disruptions.
• Implement cost control measures without compromise on quality.
• Keep records of cost savings or reductions achieved through sourcing.

Compliance & Documentation

• Ensure all purchases are made in accordance with our internal policies and procedures.
• Ensure supplier documentation meets due diligence standards.
• Prepare monthly reports on supplier spend and compliance levels.
• Follow conflict of interest and anti-fraud policies in all procurement activities.

Stakeholder Coordination

• Collaborate with internal stakeholders to ensure accurate and effective material requirements planning.
• Drive robust demand forecasting to drive efficiencies in the planning process

Qualifications & Skills

• Bachelor’s degree in supply chain management
• Member of KISM.
• 2+ years in purchasing experience, exposure in agricultural sector or agribusiness is an advantage.

Desired Candidate Profile

• Familiarity with quality control and assurance in agricultural supply chains.
• Proficiency in procurement analytics and data driven decision making.
• High problem-solving capability for unforeseen circumstances.

What We Offer

• A dynamic, purpose-driven work environment.
• Opportunities for professional growth in a fast-growing agri-business.
• The chance to make a real impact in rural livelihoods.

• Owns the entire procurement process for raw materials, vaccines, machinery and spare parts from requisition to delivery.
• Oversee quality control processes to ensure product and service compliance with specifications and standards.
• Support RFQ/RFP processes, supplier pre-qualification and market analysis.
• Evaluate suppliers based on reliability, quality & price.
• Establish & maintain relationships with key suppliers.
• Negotiate contracts, terms & conditions with suppliers.
• Monitor supplier performance on delivery, quality & cost.
• Maintain an updated list of prequalified and approved vendors.
• Ensure adherence to legal, ethical, corporate and regulatory procurement standards.
• Monitor market prices dynamics and advise accordingly to identify cost saving opportunities.
• Manage and reduce bill of materials cost by establishing alternative vendors and negotiating price & delivery schedules.
• Develop contingency plans for supply chain disruptions.
• Implement cost control measures without compromise on quality.
• Keep records of cost savings or reductions achieved through sourcing.
• Ensure all purchases are made in accordance with our internal policies and procedures.
• Ensure supplier documentation meets due diligence standards.
• Prepare monthly reports on supplier spend and compliance levels.
• Follow conflict of interest and anti-fraud policies in all procurement activities.
• Collaborate with internal stakeholders to ensure accurate and effective material requirements planning.
• Drive robust demand forecasting to drive efficiencies in the planning process

• Quality control and assurance in agricultural supply chains
• Procurement analytics and data driven decision making
• Problem-solving capability for unforeseen circumstances
• Supplier relationship management and negotiation
• Supplier evaluation, market analysis and cost control
• Demand forecasting and material requirements planning

• Bachelor’s degree in supply chain management
• Member of KISM.
• 2+ years in purchasing experience
• Exposure in agricultural sector or agribusiness is an advantage.