Background

The Davis & Shirtliff Group is the leading supplier of water related equipment in the East African region. Founded in 1946, business activities are focused on six principal product sectors - Water Pumps, Boreholes, Swimming Pools, Water Treatment, Generators and Solar Equipment. The group is Kenyan based and operates through a network of Kenyan branches ...

Job Summary

The procurement Assistant will supports the purchasing department by processing purchase orders, sourcing suppliers, tracking deliveries, and maintaining accurate records to ensure compliant, timely acquisition of goods and services. This role will involve verification of invoices, vendor management and communication and inventory management.

Key Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Source quotations from approved suppliers and compare prices, quality, and delivery terms.
• Maintain accurate procurement records, supplier databases, and documentation.
• Coordinate with internal departments to understand purchasing needs.
• Follow up with suppliers on order status, deliveries, and discrepancies.
• Support contract administration and compliance with procurement policies.
• Assist in inventory monitoring and stock replenishment planning.
• Prepare basic procurement reports and cost analyses.
• Ensure compliance with company policies, ethical standards, and applicable regulations.

Qualifications & Requirements

• Bachelor’s degree in Supply Chain Management, Procurement, or a related field.
• 1–2 years of experience in procurement, purchasing, or administrative roles (fresh graduates encouraged to apply).
• CIPS qualification is an added advantage.
• Basic understanding of procurement processes and supply chain principles.
• Strong organizational and time management skills.
• Good communication and negotiation abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.

Key Competencies

• Analytical thinking.
• Problem-solving skills.
• Integrity and professionalism.
• Willingness to learn and adapt.
• Interpersonal skills.

• Assist in preparing and processing purchase requisitions and purchase orders.
• Source quotations from approved suppliers and compare prices, quality, and delivery terms.
• Maintain accurate procurement records, supplier databases, and documentation.
• Coordinate with internal departments to understand purchasing needs.
• Follow up with suppliers on order status, deliveries, and discrepancies.
• Support contract administration and compliance with procurement policies.
• Assist in inventory monitoring and stock replenishment planning.
• Prepare basic procurement reports and cost analyses.
• Ensure compliance with company policies, ethical standards, and applicable regulations.

• Strong organizational and time management skills.
• Good communication and negotiation abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Analytical thinking.
• Problem-solving skills.
• Integrity and professionalism.
• Willingness to learn and adapt.
• Interpersonal skills.

• Bachelor’s degree in Supply Chain Management, Procurement, or a related field.
• 1–2 years of experience in procurement, purchasing, or administrative roles (fresh graduates encouraged to apply).
• CIPS qualification is an added advantage.
• Basic understanding of procurement processes and supply chain principles.