Responsibilities

Oversee procurement activities for the entire company, including sourcing and negotiating with suppliers.

Form a procurement committee to ensure that the needs of each branch are met in a timely manner.

Monitor stock levels across all branches, ensuring optimum stock levels are maintained to prevent stockouts.

Collaborate with management to plan and conduct regular stock takes, ensuring accountability and maintaining accurate stock records across the organization

Generate regular stock reports, highlighting out-of-stock items and taking proactive measures to restock.

Track and document inventory movements to avoid stock discrepancies and prevent potential losses.

Conduct regular audits of stock records to ensure accuracy, transparency, and accountability in stock management.

Be accountable for any loss of stock, promptly investigating and reporting any discrepancies or issues to the management.

Facilitate efficient communication and support between branches to promote seamless operations.

Prepare and submit regular reports on procurement activities, and any notable issues or improvements.

Oversee the clearance of imported goods, ensuring compliance with custom regulations (i.e. KRA requirements) and timely clearance processes.

Oversee the registration of products with the Pharmacy and Poisons Board (PPB), ensuring all products are properly registered.

Work closely with management to enhance smooth and effective branch operations.

Participate in regular meetings with the different branches to discuss challenges, updates, and planning.

Requirements

Bachelor’s degree in Pharmacy, Procurement, Supply Chain Management, or a related field.

Registered Member with Kenya Institute of Supplies Management or relevant professional body

Strong negotiation and communication skills.

Knowledge of procurement processes and best practices.

Budgeting and financial analysis skills.

Familiarity with vendor management software or enterprise resource planning (ERP) systems. Experience with Microsoft D365 is an added advantage.

Excellent analytical, problem-solving, and decision-making abilities.

Experience in similar industry preferred with knowledge of orthopaedic implants, splints, rehabilitation products, pharmaceuticals and non pharmaceuticals.

• Oversee procurement activities for the entire company, including sourcing and negotiating with suppliers.
• Form a procurement committee to ensure that the needs of each branch are met in a timely manner.
• Monitor stock levels across all branches, ensuring optimum stock levels are maintained to prevent stockouts.
• Collaborate with management to plan and conduct regular stock takes, ensuring accountability and maintaining accurate stock records across the organization
• Generate regular stock reports, highlighting out-of-stock items and taking proactive measures to restock.
• Track and document inventory movements to avoid stock discrepancies and prevent potential losses.
• Conduct regular audits of stock records to ensure accuracy, transparency, and accountability in stock management.
• Be accountable for any loss of stock, promptly investigating and reporting any discrepancies or issues to the management.
• Facilitate efficient communication and support between branches to promote seamless operations.
• Prepare and submit regular reports on procurement activities, and any notable issues or improvements.
• Oversee the clearance of imported goods, ensuring compliance with custom regulations (i.e. KRA requirements) and timely clearance processes.
• Oversee the registration of products with the Pharmacy and Poisons Board (PPB), ensuring all products are properly registered.
• Work closely with management to enhance smooth and effective branch operations.
• Participate in regular meetings with the different branches to discuss challenges, updates, and planning.

• Strong negotiation and communication skills.
• Knowledge of procurement processes and best practices.
• Budgeting and financial analysis skills.
• Familiarity with vendor management software or enterprise resource planning (ERP) systems.
• Excellent analytical, problem-solving, and decision-making abilities.

• Bachelor’s degree in Pharmacy, Procurement, Supply Chain Management, or a related field.
• Registered Member with Kenya Institute of Supplies Management or relevant professional body
• Experience in similar industry preferred with knowledge of orthopaedic implants, splints, rehabilitation products, pharmaceuticals and non pharmaceuticals.