Role Objective

Our client seeks an astute and competent procurement officer to manage procurement activities, internal control systems, management reporting while maintaining cost-efficiency and high- quality.

The procurement officer’s responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.

Core Duties and Responsibilities

• Assist in preparing annual budgets and procurement plans.
• Assist in contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process.
• Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
• Ensure compliance with procurement regulations and company policies.
• Monitor supplier performance, review, and implement new supply chain practices as needed and develop supply options and contingency plans to avoid stockouts.
• Meet with suppliers to discuss performance metrics and production forecasts.
• Source organization requirements competitively and develop cost forecasts.
• Monitor and share information on market trends, prices, and quality factors affecting supplies.
• Ensure low-cost spending while maintaining specifications and quality.
• Proper filing of procurement documents and approvals.
• Assist in the disposal of obsolete assets through various methods such as public auction, public tender, and trade ins to free up storage space in the storage
• Develop and implement supply chain procedures and systems for efficiency.
• Conduct supplier evaluation, tender evaluation, and vendor database management.
• Ensure procurement processes’ integrity, compliance, fairness, accuracy, and openness.
• Monitor track and expedite all procurement activities and delivery status of goods/services.
• Maintain an effective store management system where all expenses are monitored and charged to the appropriate department.
• Issue out RFQs and receive & evaluate Purchase requirements
• Raising, processing & dispatching & Local Purchase Orders
• Follow-up on issued & overstayed orders, deliveries as required
• Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters.
• Conducting all commercial negotiations.
• Proactive update on stock out, oversee stock levels and logistics, price change and extreme probability based on market feedback.
• Perform any other duties as may be assigned.

Job Specifications and Qualifications

• Diploma in Mechanical engineering or CIPS and or Accounts (CPA1).
• Knowledge in statistics will be an added advantage.
• At least 2 years’ experience in factory spares, machinery parts.
• Experience in procurement duties such as ordering/ a general experience of stores/ warehouse.
• Demonstrated outstanding professional competence in procurement work.
• Knowledge of procurement procedures.
• Proficiency in MS Office Suite.

Key Competencies

• High Integrity.
• Ability to work independently and in a team
• Excellent People Skills
• Exceptional Negotiation and Communication Skills
• Excellent Planning & Organizational Skills.
• Great Analytical Skills.

• Assist in preparing annual budgets and procurement plans.
• Assist in contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process.
• Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
• Ensure compliance with procurement regulations and company policies.
• Monitor supplier performance, review, and implement new supply chain practices as needed and develop supply options and contingency plans to avoid stockouts.
• Meet with suppliers to discuss performance metrics and production forecasts.
• Source organization requirements competitively and develop cost forecasts.
• Monitor and share information on market trends, prices, and quality factors affecting supplies.
• Ensure low-cost spending while maintaining specifications and quality.
• Proper filing of procurement documents and approvals.
• Assist in the disposal of obsolete assets through various methods such as public auction, public tender, and trade ins to free up storage space in the storage
• Develop and implement supply chain procedures and systems for efficiency.
• Conduct supplier evaluation, tender evaluation, and vendor database management.
• Ensure procurement processes’ integrity, compliance, fairness, accuracy, and openness.
• Monitor track and expedite all procurement activities and delivery status of goods/services.
• Maintain an effective store management system where all expenses are monitored and charged to the appropriate department.
• Issue out RFQs and receive & evaluate Purchase requirements
• Raising, processing & dispatching & Local Purchase Orders
• Follow-up on issued & overstayed orders, deliveries as required
• Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters.
• Conducting all commercial negotiations.
• Proactive update on stock out, oversee stock levels and logistics, price change and extreme probability based on market feedback.
• Perform any other duties as may be assigned.

• Proficiency in MS Office Suite.
• High Integrity.
• Ability to work independently and in a team
• Excellent People Skills
• Exceptional Negotiation and Communication Skills
• Excellent Planning & Organizational Skills.
• Great Analytical Skills.

• Diploma in Mechanical engineering or CIPS and or Accounts (CPA1).
• Knowledge in statistics will be an added advantage.
• At least 2 years’ experience in factory spares, machinery parts.
• Experience in procurement duties such as ordering/ a general experience of stores/ warehouse.
• Demonstrated outstanding professional competence in procurement work.
• Knowledge of procurement procedures.