Job Purpose

To support efficient, transparent, and compliant procurement operations by planning, sourcing, and managing goods and services in line with the SACCO’s budget, procurement policies, and applicable regulatory requirements.

Key Duties and Responsibilities

• Implement SACCO procurement policies and procedures to ensure transparency, efficiency, and full compliance with internal and regulatory standards.
• Prepare and implement the annual procurement plan in alignment with the approved SACCO budget and strategic objectives.
• Source suppliers and prepare RFQs, RFPs, and tender documents in accordance with established procurement thresholds and procedures.
• Coordinate the opening and evaluation of quotations and tenders, conducting thorough supplier appraisals to maintain an up-to-date supplier register.
• Prepare Local Purchase Orders (LPOs), contracts, and related legal documentation upon approval.
• Coordinate timely delivery of goods and services, ensuring seamless communication between suppliers and user departments.
• Inspect and verify delivered goods, liaising with the stores department for accurate recording, custody, and inventory management.
• Manage inventory levels and proactively advise management on re-ordering requirements to ensure operational continuity.
• Process supplier invoices and facilitate timely payments in close liaison with the finance and accounts function.
• Maintain accurate and complete procurement records to ensure audit readiness and full regulatory compliance.
• Uphold ethical procurement practices, strictly managing conflicts of interest and ensuring the SACCO’s integrity is maintained.
• Coordinate the disposal of obsolete and unserviceable assets in line with approved disposal regulations and policies.
• Prepare periodic procurement reports for Management and the Board, and participate in procurement and tender committees as required.
• Perform any other duties as may be assigned by Management from time to time

Qualifications, Experience and Competencies

• Degree in Procurement, Supply Chain Management, or Logistics, with professional membership in KISM or CIPS as an added advantage.
• Minimum of 2–3 years’ experience in procurement, ideally within a SACCO or financial institution, with proficiency in MS Office and accounting systems.
• Strong negotiation, supplier management, and analytical skills with a proven ability to handle planning and reporting under minimal supervision.
• High level of integrity and confidentiality complemented by excellent communication and interpersonal skills.

Note:

By applying, you consent to background checks with referees, former learning institutions, and relevant state agencies for verification purposes. You also consent to the processing of your personal data strictly for recruitment purposes, in accordance with the Data Protection Act of Kenya.

• Implement SACCO procurement policies and procedures to ensure transparency, efficiency, and full compliance with internal and regulatory standards.
• Prepare and implement the annual procurement plan in alignment with the approved SACCO budget and strategic objectives.
• Source suppliers and prepare RFQs, RFPs, and tender documents in accordance with established procurement thresholds and procedures.
• Coordinate the opening and evaluation of quotations and tenders, conducting thorough supplier appraisals to maintain an up-to-date supplier register.
• Prepare Local Purchase Orders (LPOs), contracts, and related legal documentation upon approval.
• Coordinate timely delivery of goods and services, ensuring seamless communication between suppliers and user departments.
• Inspect and verify delivered goods, liaising with the stores department for accurate recording, custody, and inventory management.
• Manage inventory levels and proactively advise management on re-ordering requirements to ensure operational continuity.
• Process supplier invoices and facilitate timely payments in close liaison with the finance and accounts function.
• Maintain accurate and complete procurement records to ensure audit readiness and full regulatory compliance.
• Uphold ethical procurement practices, strictly managing conflicts of interest and ensuring the SACCO’s integrity is maintained.
• Coordinate the disposal of obsolete and unserviceable assets in line with approved disposal regulations and policies.
• Prepare periodic procurement reports for Management and the Board, and participate in procurement and tender committees as required.
• Perform any other duties as may be assigned by Management from time to time

• Strong negotiation skills
• Supplier management skills
• Analytical skills
• Planning skills
• Reporting skills
• Proficiency in MS Office
• Proficiency in accounting systems
• High level of integrity
• Confidentiality
• Excellent communication skills
• Excellent interpersonal skills

• Degree in Procurement, Supply Chain Management, or Logistics
• Professional membership in KISM or CIPS as an added advantage