Programme Accountant

Job TypeFull Time

QualificationBA/BSc/HND

ExperienceLocation Nairobi

Job FieldFinance / Accounting / Audit

The Programme Accountant plays a critical role in the financial management, compliance, and grant oversight of Trócaire's Somalia programme. This position combines robust financial management and strategic grant support with significant partner-facing responsibilities, especially in the Gedo region. The role requires regular field travel and will support internal and external audit preparedness across the programme.

Key Responsibilities

Financial Oversight and Grant Management

• Provide comprehensive grant management for donor-funded projects, ensuring full compliance with Trócaire and donor requirements (e.g., FCDO, Irish Aid, ECHO, UN, and other institutional donors)
• Monitor project budgets, expenditures, cash flows, and forecasts using Agresso (Unit4) and Salesforce, ensuring timely adjustments and reallocations as needed
• Ensure timely and accurate preparation of financial and donor report, including variance analyses and narrative justifications.
• Support the development of high-quality proposal budgets in collaboration with programme and BDGM teams
• Coordinate Project audits, maintain the audit tracker, and support Programme teams in the implementation of corrective action
• Support with monthly closure of the accounts by preparing the batch uploads, reviews and posting to Agresso
• Support the management and reporting of Donor Assigned Funds (DAF) and short-term Institutional Funding (IF) grants
• Conduct monthly reconciliations of budget vs. actuals, advising management on variances and proposing timely corrective actions for underspends or overspends
• Support in Quarterly Country Budget reviews and provide input to the funding status report
• Ensure salesforce is updated on the finance side with donor reports, budgets and audits
• Donor grant reconciliation and close off with assistant from BDGM and HQ finance
• Ensure participation in grant start up meeting and provide the grant management requirements to the team

Partner Capacity Strengthening and Oversight

• Together with the Programme team undertake grant start-up meetings, for any new grant with a Partner
• Conduct in-depth partner financial capacity assessments and risk profiling using Trócaire's PCAS tools and Minimum Requirements framework
• Develop and monitor the implementation of tailored capacity building plans for partners, focused on financial reporting, procurement, internal controls, and governance systems
• Review and validate partner financial reports, fund requests, and reconciliation statements ensuring consistency, accuracy, and compliance with donor and organisational requirements
• Facilitate regular compliance check-ins, mentorship, and peer learning between partners to improve financial stewardship and accountability across the partnership portfolio

Field Support and Audit Readiness

• Lead field-level financial verifications and spot checks, working directly with partners and field finance staff to resolve identified discrepancies
• Coordinate the preparation for internal and external audits, including drafting of audit schedules, assembling supporting documentation, and addressing queries in real time
• Ensure all audit recommendations are tracked, assigned, and resolved promptly through implementation of management action plans in coordination with partners and internal teams

Systems and Process Support

• Ensure timely upload of donor and partner budgets into Agresso (Unit 4) with correct cost and activity coding, including maintenance of data integrity in financial and grant systems
• Lead the organisation and facilitation of grant lifecycle processes such as grant inception/kick-off, mid-term reviews, and grant close-out meetings, ensuring alignment with donor expectations and internal processes
• Maintain and update grant documentation and financial records in Salesforce, supporting internal knowledge management and audit trails

Strategic and Cross-functional Collaboration

• Contribute financial insights to strategic planning discussions, programme design sessions, and management meetings, promoting integration of finance and programme objectives
• Support the Head of Finance with financial analysis, forecasting, and identification of financial trends to strengthen strategic decision-making and resource mobilisation
• Liaise with Business Development, MEAL, and Programme teams to ensure proposal budgets are realistic, donor-compliant, and reflective of both operational needs and strategic ambitions

• Provide comprehensive grant management for donor-funded projects, ensuring full compliance with Trócaire and donor requirements (e.g., FCDO, Irish Aid, ECHO, UN, and other institutional donors)
• Monitor project budgets, expenditures, cash flows, and forecasts using Agresso (Unit4) and Salesforce, ensuring timely adjustments and reallocations as needed
• Ensure timely and accurate preparation of financial and donor report, including variance analyses and narrative justifications.
• Support the development of high-quality proposal budgets in collaboration with programme and BDGM teams
• Coordinate Project audits, maintain the audit tracker, and support Programme teams in the implementation of corrective action
• Support with monthly closure of the accounts by preparing the batch uploads, reviews and posting to Agresso
• Support the management and reporting of Donor Assigned Funds (DAF) and short-term Institutional Funding (IF) grants
• Conduct monthly reconciliations of budget vs. actuals, advising management on variances and proposing timely corrective actions for underspends or overspends
• Support in Quarterly Country Budget reviews and provide input to the funding status report
• Ensure salesforce is updated on the finance side with donor reports, budgets and audits
• Donor grant reconciliation and close off with assistant from BDGM and HQ finance
• Ensure participation in grant start up meeting and provide the grant management requirements to the team
• Together with the Programme team undertake grant start-up meetings, for any new grant with a Partner
• Conduct in-depth partner financial capacity assessments and risk profiling using Trócaire's PCAS tools and Minimum Requirements framework
• Develop and monitor the implementation of tailored capacity building plans for partners, focused on financial reporting, procurement, internal controls, and governance systems
• Review and validate partner financial reports, fund requests, and reconciliation statements ensuring consistency, accuracy, and compliance with donor and organisational requirements
• Facilitate regular compliance check-ins, mentorship, and peer learning between partners to improve financial stewardship and accountability across the partnership portfolio
• Lead field-level financial verifications and spot checks, working directly with partners and field finance staff to resolve identified discrepancies
• Coordinate the preparation for internal and external audits, including drafting of audit schedules, assembling supporting documentation, and addressing queries in real time
• Ensure all audit recommendations are tracked, assigned, and resolved promptly through implementation of management action plans in coordination with partners and internal teams
• Ensure timely upload of donor and partner budgets into Agresso (Unit 4) with correct cost and activity coding, including maintenance of data integrity in financial and grant systems
• Lead the organisation and facilitation of grant lifecycle processes such as grant inception/kick-off, mid-term reviews, and grant close-out meetings, ensuring alignment with donor expectations and internal processes
• Maintain and update grant documentation and financial records in Salesforce, supporting internal knowledge management and audit trails
• Contribute financial insights to strategic planning discussions, programme design sessions, and management meetings, promoting integration of finance and programme objectives
• Support the Head of Finance with financial analysis, forecasting, and identification of financial trends to strengthen strategic decision-making and resource mobilisation
• Liaise with Business Development, MEAL, and Programme teams to ensure proposal budgets are realistic, donor-compliant, and reflective of both operational needs and strategic ambitions

• Financial management
• Grant management
• Budget monitoring
• Expenditure tracking
• Cash flow forecasting
• Donor reporting
• Proposal budgeting
• Audit coordination
• Financial reconciliation
• Capacity building
• Risk profiling
• Internal controls
• Governance systems
• Financial reporting
• Procurement
• Salesforce
• Agresso (Unit4)

• BA/BSc/HND