Project Administrator
2025-07-04T11:10:32+00:00
CIC Insurance
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_7945/logo/CIC-Insurance.jpg
https://ke.cicinsurancegroup.com/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Insurance
Admin & Office
2025-07-18T17:00:00+00:00
Kenya
8
Project Administrator at CIC Insurance
About the job
PURPOSE:
Reporting to the Project Manager, the role holder will provide essential support to projects through working closely with the Project Manager and in collaboration with other team members, to achieve project success. This role administratively assists Project Managers with the development and implementation of projects, including project plans, policies and solutions, and contributes to issue resolution and escalation, tracking project Risks, actions, issues and dependencies, basic investigations, analysis activities and planning and monitoring activities.
PRIMARY RESPONSIBILITIES:
- Facilitate the Onboarding of new project/ programme resources including access to project templates and required IT assets
- Track all contracts and project payment plan to ensure effective vendor onboarding, delivery, commercial disbursements and exit management. This includes removing system accesses, end dating employee records, retrieval of issued assets etc
- Identify and track all the different project meetings/ sessions and pro-actively communicate/co-ordinate for their preparation by creating, maintaining and adhering to governance calendar, and distribution lists, determine the nature and requirements for the meeting (size, connectivity, duration, attendance needed) and co-ordinate the most suitable time between all required
- Accurately update project plans and relevant project documentation/reports following project meetings and decisions
- Maintain an effective project documentation repository adhering to Project and security governances
- Administer procurement orders and payments and Monitor project budgets, expenses, and financial records
- Assist the project manager in implementing corrective actions to mitigate risks
- Manage project management tools and system and by ensure accurate data entry and tracking in relevant systems
Education and Professional Requirements:
- Bachelor's degree in business administration, Project Management or a related field
- Project Management Certification, i.e. PMP, PMI-ACP or PRINCE II is an advantage
Experience Required:
- Minimum of 2 years of relevant experience in project management
Essential Knowledge/Skills and Experience Required:
- Experience coordinating cross functional teams or departments
- Strong organizational and communication skills
- Understanding project lifecycle stages: initiation, planning, execution, monitoring, and closure
- Understanding project methodologies e.g. Agile, waterfall and Hybrid
- Strong reporting techniques and knowledge of how to draft, organize, and manage project documentation (e.g., meeting minutes, risk logs, project charters)
- Knowledge of project documentation, including schedules, budgets, risk registers, and progress reports
- Familiarity with procurement processes and understanding of budgeting and cost tracking
- Familiarity with office productivity tools (e.g., Microsoft Office Suite, Google Workspace)
- Ability to manage schedules, organize meetings, and track project deliverables
- Basic knowledge of contract management and awareness of organizational policies and compliance requirements
Facilitate the Onboarding of new project/ programme resources including access to project templates and required IT assets Track all contracts and project payment plan to ensure effective vendor onboarding, delivery, commercial disbursements and exit management. This includes removing system accesses, end dating employee records, retrieval of issued assets etc Identify and track all the different project meetings/ sessions and pro-actively communicate/co-ordinate for their preparation by creating, maintaining and adhering to governance calendar, and distribution lists, determine the nature and requirements for the meeting (size, connectivity, duration, attendance needed) and co-ordinate the most suitable time between all required Accurately update project plans and relevant project documentation/reports following project meetings and decisions Maintain an effective project documentation repository adhering to Project and security governances Administer procurement orders and payments and Monitor project budgets, expenses, and financial records Assist the project manager in implementing corrective actions to mitigate risks Manage project management tools and system and by ensure accurate data entry and tracking in relevant systems
Bachelor's degree in business administration, Project Management or a related field Project Management Certification, i.e. PMP, PMI-ACP or PRINCE II is an advantage Minimum of 2 years of relevant experience in project management
JOB-6867b6a8ee50d
Vacancy title:
Project Administrator
[Type: FULL_TIME, Industry: Insurance, Category: Admin & Office]
Jobs at:
CIC Insurance
Deadline of this Job:
Friday, July 18 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Friday, July 4 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Project Administrator at CIC Insurance
About the job
PURPOSE:
Reporting to the Project Manager, the role holder will provide essential support to projects through working closely with the Project Manager and in collaboration with other team members, to achieve project success. This role administratively assists Project Managers with the development and implementation of projects, including project plans, policies and solutions, and contributes to issue resolution and escalation, tracking project Risks, actions, issues and dependencies, basic investigations, analysis activities and planning and monitoring activities.
PRIMARY RESPONSIBILITIES:
- Facilitate the Onboarding of new project/ programme resources including access to project templates and required IT assets
- Track all contracts and project payment plan to ensure effective vendor onboarding, delivery, commercial disbursements and exit management. This includes removing system accesses, end dating employee records, retrieval of issued assets etc
- Identify and track all the different project meetings/ sessions and pro-actively communicate/co-ordinate for their preparation by creating, maintaining and adhering to governance calendar, and distribution lists, determine the nature and requirements for the meeting (size, connectivity, duration, attendance needed) and co-ordinate the most suitable time between all required
- Accurately update project plans and relevant project documentation/reports following project meetings and decisions
- Maintain an effective project documentation repository adhering to Project and security governances
- Administer procurement orders and payments and Monitor project budgets, expenses, and financial records
- Assist the project manager in implementing corrective actions to mitigate risks
- Manage project management tools and system and by ensure accurate data entry and tracking in relevant systems
Education and Professional Requirements:
- Bachelor's degree in business administration, Project Management or a related field
- Project Management Certification, i.e. PMP, PMI-ACP or PRINCE II is an advantage
Experience Required:
- Minimum of 2 years of relevant experience in project management
Essential Knowledge/Skills and Experience Required:
- Experience coordinating cross functional teams or departments
- Strong organizational and communication skills
- Understanding project lifecycle stages: initiation, planning, execution, monitoring, and closure
- Understanding project methodologies e.g. Agile, waterfall and Hybrid
- Strong reporting techniques and knowledge of how to draft, organize, and manage project documentation (e.g., meeting minutes, risk logs, project charters)
- Knowledge of project documentation, including schedules, budgets, risk registers, and progress reports
- Familiarity with procurement processes and understanding of budgeting and cost tracking
- Familiarity with office productivity tools (e.g., Microsoft Office Suite, Google Workspace)
- Ability to manage schedules, organize meetings, and track project deliverables
- Basic knowledge of contract management and awareness of organizational policies and compliance requirements
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
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