Background information about the job or company (e.g., role context, company overview)

The African Population and Health Research Center (APHRC) is leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya, and conducting policy-relevant research on population, health, education, urbanization and related development issues on the continent.

Responsibilities or duties

Project Planning and Implementation

Coordinate the execution of project annual workplans and activity schedules to ensure timely delivery of project milestones.

Stakeholder Engagement and Communication

Manage relationships with internal and external stakeholders, ensuring alignment and consistent information flow across assigned projects.

Act as the primary point of contact for stakeholder communications, facilitating structured engagement and follow-up throughout project activities.

Project Monitoring and Tracking

Track project milestones, deliverables, deadlines, and interdependencies across workstreams.

Event and Meeting Coordination

Support the organization of meetings, review panels, workshops, convenings, and exchange visits.

Prepare meeting agendas, minutes, and action trackers to ensure clear follow-up.

Operational and Administrative Support

Maintain project operational trackers, calendars, and documentation repositories.

Support procurement, consultant onboarding, travel arrangements, and event logistics.

Assist with contract and documentation processes in compliance with APHRC procedures.

Reporting and Compliance

Support the preparation of progress updates, internal briefs, and reporting inputs.

Liaise with the Communications Officer to ensure timely dissemination of project outputs.

Maintain accurate records for audit and compliance purposes.

Qualifications or requirements (e.g., education, skills)

Experience needed

Bachelor’s degree in Project Management, Public Health, Social Sciences, or a related field.

A Master’s degree in a relevant discipline will be an added advantage.

At least 3–5 years of experience in project coordination or management, preferably within research or health programs.

Experience working with multiple stakeholders and managing competing deadlines.

Demonstrated ability to simultaneously coordinate technical, policy, and administrative stakeholders.

Familiarity with donor-funded project environments (Wellcome, Gates, DFID, NIH) and their reporting/compliance requirements.

Experience supporting workshops, convenings, or peer-review processes is an added advantage.

Experience supporting multi-country or consortium-based projects, particularly in research or global health programs.

Exposure to digital health, AI, data science, or innovation programs in LMIC or African contexts.

Strong organizational and communication skills.

Proficiency in project management tools (workplan trackers, Gantt charts, budget trackers, and shared document repositories).

• Coordinate the execution of project annual workplans and activity schedules to ensure timely delivery of project milestones.
• Manage relationships with internal and external stakeholders, ensuring alignment and consistent information flow across assigned projects.
• Act as the primary point of contact for stakeholder communications, facilitating structured engagement and follow-up throughout project activities.
• Track project milestones, deliverables, deadlines, and interdependencies across workstreams.
• Support the organization of meetings, review panels, workshops, convenings, and exchange visits.
• Prepare meeting agendas, minutes, and action trackers to ensure clear follow-up.
• Maintain project operational trackers, calendars, and documentation repositories.
• Support procurement, consultant onboarding, travel arrangements, and event logistics.
• Assist with contract and documentation processes in compliance with APHRC procedures.
• Support the preparation of progress updates, internal briefs, and reporting inputs.
• Liaise with the Communications Officer to ensure timely dissemination of project outputs.
• Maintain accurate records for audit and compliance purposes.

• Strong organizational and communication skills.
• Proficiency in project management tools (workplan trackers, Gantt charts, budget trackers, and shared document repositories).

• Bachelor’s degree in Project Management, Public Health, Social Sciences, or a related field.
• A Master’s degree in a relevant discipline will be an added advantage.
• Experience working with multiple stakeholders and managing competing deadlines.
• Demonstrated ability to simultaneously coordinate technical, policy, and administrative stakeholders.
• Familiarity with donor-funded project environments (Wellcome, Gates, DFID, NIH) and their reporting/compliance requirements.
• Experience supporting workshops, convenings, or peer-review processes is an added advantage.
• Experience supporting multi-country or consortium-based projects, particularly in research or global health programs.
• Exposure to digital health, AI, data science, or innovation programs in LMIC or African contexts.