Background information about the job or company (e.g., role context, company overview)

The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners in the aid world.

Role Purpose

The Project Management Support Senior Officer will conduct substantive analysis, judging the validity of conclusions, and synthesizing proposals to meet demands related to project planning, reporting, and knowledge management within the VCEP project.

Functions / Key Results Expected

Planning

• Create detailed project baselines, work breakdown structures (WBS), and milestones using Google Sheets and specialized software (MS Project).
• Track project milestones, outputs and deliverables, and alert management to delays or risks.
• Create high level plans and milestone reports as required by management.

Reporting and coordination

• Develop and maintain calculation sheets using Google Sheets to facilitate data analysis and reporting on verified claims and expenditures. These sheets will be used to track key metrics, identify trends, and generate reports for management review.
• Support the development and review of operational reports, financial reports, forecasts, and project presentations.
• Provide inputs for project reporting to the Deputy Project Manager for quality review before submission to the Senior Project Manager.
• Review and quality assure project reports and deliverables prior to submission, ensuring accuracy, completeness, and compliance with UNOPS standards.

Knowledge Management and Record Keeping

• Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
• Ensure all business processes are backed up by required supporting documents and maintain an effective records system.
• Support the planning and coordination activities, and follow up on the progress and quality of the products provided by the team members.
• Support the Senior Project Manager and other Output Team Leads in order to ensure that the overall verification process is running smoothly.
• Perform any other task assigned by the Project Management Support Specialist.

Skills

Data Analysis, Knowledge Management, Project Coordination, Project Planning, Reporting

Competencies

• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

• Advanced University degree (Master's Degree or equivalent) in Business Administration, Project Management, Economics, Public Administration, Engineering, or a relevant field, with a minimum of 2 years of relevant experience.
• First-level university degree (Bachelor’s Degree or equivalent) in Business Administration, Project Management, Economics, Public Administration, Engineering, or a relevant field, with a minimum of 4 years of relevant experience.

Desired

• Project Management Certification (e.g., PMP, PRINCE2)

Experience Requirements

Required

• A minimum of 2 years of relevant professional experience in providing administrative and project operational support in areas such as planning and reporting, procurement, contract management, or asset management with a Master's Degree.
• A minimum of 4 years of relevant professional experience in providing administrative and project operational support in areas such as planning and reporting, procurement, contract management, or asset management with a Bachelor's Degree.
• Proven skills in contract administration and/or project management.

Desired

• Experience in planning, creating project schedules and reports.
• Knowledge of UNOPS/UN rules and regulations.
• Experience within the international development and/or humanitarian sector.

• Create detailed project baselines, work breakdown structures (WBS), and milestones using Google Sheets and specialized software (MS Project).
• Track project milestones, outputs and deliverables, and alert management to delays or risks.
• Create high level plans and milestone reports as required by management.
• Develop and maintain calculation sheets using Google Sheets to facilitate data analysis and reporting on verified claims and expenditures. These sheets will be used to track key metrics, identify trends, and generate reports for management review.
• Support the development and review of operational reports, financial reports, forecasts, and project presentations.
• Provide inputs for project reporting to the Deputy Project Manager for quality review before submission to the Senior Project Manager.
• Review and quality assure project reports and deliverables prior to submission, ensuring accuracy, completeness, and compliance with UNOPS standards.
• Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
• Ensure all business processes are backed up by required supporting documents and maintain an effective records system.
• Support the planning and coordination activities, and follow up on the progress and quality of the products provided by the team members.
• Support the Senior Project Manager and other Output Team Leads in order to ensure that the overall verification process is running smoothly.
• Perform any other task assigned by the Project Management Support Specialist.

• Data Analysis
• Knowledge Management
• Project Coordination
• Project Planning
• Reporting

• Advanced University degree (Master's Degree or equivalent) in Business Administration, Project Management, Economics, Public Administration, Engineering, or a relevant field, with a minimum of 2 years of relevant experience.
• First-level university degree (Bachelor’s Degree or equivalent) in Business Administration, Project Management, Economics, Public Administration, Engineering, or a relevant field, with a minimum of 4 years of relevant experience.
• Project Management Certification (e.g., PMP, PRINCE2)