Introduction to the Role

Optimise Outsourcing is recruiting a detail-driven Purchase Order Processor to support an established international retail business and take responsibility for the accurate creation, review, and management of purchase orders.

This role supports smooth procurement operations through precise data entry, stock accuracy support, costings validation, and strong communication with suppliers and internal teams.

This is a structured, high-volume environment where accuracy, timeliness, and accountability are essential.

Role Overview:

This is a high-volume purchase order processor role where attention to detail directly impacts stock accuracy and supplier account integrity.

You will work closely with procurement, warehouse/operations teams, suppliers, and the Finance Manager based overseas to resolve issues promptly and ensure invoices move efficiently through the workflow.

About the Client

Our client is a well-established, leading UK retailer of fireplaces, stoves, flues, and related accessories, operating under strong e-Commerce brands and handling a high volume of transactions.

They have invested in modern digital finance processes to improve control, speed, and accuracy, particularly in stock costing and purchase order compliance.

They value trust and transparency and work closely with offshore support teams to deliver timely, well-coordinated services.

For GDPR and confidentiality reasons, the client’s identity will be disclosed at the interview stage.

About Optimise Outsourcing

Optimise Outsourcing is a UK-registered Employer of Record (EOR) and recruitment partner with a strong operational base in Nairobi.

We connect high-performing Kenyan professionals with established international businesses and provide:

• Full HR and operational support
• Structured onboarding and training
• Performance coaching and development
• A professional, office-based working environment

Joining Optimise means joining a company committed to long-term career growth and operational excellence.

Key Responsibilities

• Create, review, and process purchase orders in line with company procedures.
• Maintain accurate and up-to-date purchase order and supplier records.
• Support stock accuracy by checking and verifying stock levels as required.
• Assist with costings, ensuring pricing is correct and aligned with supplier agreements.
• Liaise with suppliers regarding pricing, availability, and delivery details.
• Communicate with internal departments to resolve order discrepancies, including stock queries.
• Ensure accurate data entry with a high level of attention to detail.
• Monitor and follow up on outstanding orders to ensure timely delivery.
• Assist the procurement team with reporting and general administrative support.

Essentials

• Experience using Sage 200 — able to process orders and navigate system functions confidently.
• Excellent attention to detail — consistently accurate and able to spot discrepancies.
• Strong communication skills — clear and professional when dealing with suppliers and internal teams.
• Proficient in Microsoft Office (Excel, Outlook).
• Ability to manage multiple tasks and prioritise effectively.

Desirable (Not Essential)

• Previous experience in procurement, purchasing, or supply chain.
• Understanding of purchasing and inventory workflows
• Organised, methodical, and proactive.
• Collaborative with a positive, solutions-focused attitude.
• Able to work independently and meet deadlines

Working Environment & Equipment

• Office-based role in Nairobi.
• All equipment provided, including:
  • Computer and monitors
  • Headset and telephony systems
  • Secure access to required systems
• Candidates are not required to provide their own equipment.
• Remuneration is aligned with experience and current market standards.

• Create, review, and process purchase orders in line with company procedures.
• Maintain accurate and up-to-date purchase order and supplier records.
• Support stock accuracy by checking and verifying stock levels as required.
• Assist with costings, ensuring pricing is correct and aligned with supplier agreements.
• Liaise with suppliers regarding pricing, availability, and delivery details.
• Communicate with internal departments to resolve order discrepancies, including stock queries.
• Ensure accurate data entry with a high level of attention to detail.
• Monitor and follow up on outstanding orders to ensure timely delivery.
• Assist the procurement team with reporting and general administrative support.

• Experience using Sage 200 — able to process orders and navigate system functions confidently.
• Excellent attention to detail — consistently accurate and able to spot discrepancies.
• Strong communication skills — clear and professional when dealing with suppliers and internal teams.
• Proficient in Microsoft Office (Excel, Outlook).
• Ability to manage multiple tasks and prioritise effectively.
• Organised, methodical, and proactive.
• Collaborative with a positive, solutions-focused attitude.
• Able to work independently and meet deadlines

• Experience using Sage 200
• Excellent attention to detail
• Strong communication skills
• Proficient in Microsoft Office (Excel, Outlook)
• Ability to manage multiple tasks and prioritise effectively
• Previous experience in procurement, purchasing, or supply chain (Desirable)
• Understanding of purchasing and inventory workflows (Desirable)