Background

Adept Systems is a Kenyan company established in 1994, providing a full range of management consultancy services in the areas of human resources.

Key Responsibilities

Sales Invoicing & Revenue Accounting

• Approve and validate sales invoices raised by the Sales Accountant for accuracy and completeness
• Manage sales invoicing processes and ensure revenue is recognized in accordance with company policies and accounting standards
• Ensure all invoices are processed accurately and dispatched to customers in a timely manner
• Review pricing, discounts, and terms on invoices to ensure compliance with approved commercial agreements

Accounts Receivable Management

• Oversee and maintain accurate accounts receivable records and customer ledgers
• Ensure all customer payments are correctly allocated and reconciled against outstanding invoices
• Monitor customer accounts and identify discrepancies, anomalies, or irregularities for investigation
• Prepare monthly accounts receivable ageing reports and analyze trends in customer payment behavior

Credit Control & Collections

• Manage credit control processes, including setting and reviewing customer credit limits
• Lead collection efforts for overdue accounts and develop strategies to minimize bad debts
• Communicate proactively with customers regarding outstanding balances and payment arrangements
• Escalate high-risk accounts and recommend appropriate actions including suspension of credit or legal recovery

Dispute Resolution

• Investigate and resolve billing disputes, deductions, and customer queries in a timely manner
• Liaise with sales, logistics, and other departments to address customer concerns and ensure satisfaction
• Process credit notes and adjustments as authorized and ensure proper documentation

Audit Support & Compliance

• Support internal and external audits by providing complete and accurate sales and accounts receivable documentation
• Ensure compliance with company accounting policies, internal controls, and relevant regulations
• Maintain proper filing systems for invoices, receipts, and supporting documentation

Team Supervision

• Supervise and review the work of the Sales Accountant to ensure accuracy and adherence to procedures
• Provide guidance, training, and mentorship to develop the Sales Accountant's capabilities
• Conduct performance reviews and identify areas for process improvement

Academic and Professional Qualifications

• Bachelor’s degree in commerce, Accounting, Finance, or equivalent qualification
• Professional certification (CPA, ACCA, or equivalent).
• Minimum of 5 years of experience in accounts receivable, credit control, or similar finance role
• Proficiency in accounting software and ERP systems
• Experience in manufacturing, FMCG, or distribution industry preferred
• Proven track record in managing collections and reducing Days Sales Outstanding
• Experience supervising or mentoring junior staff is an advantage

• Approve and validate sales invoices raised by the Sales Accountant for accuracy and completeness
• Manage sales invoicing processes and ensure revenue is recognized in accordance with company policies and accounting standards
• Ensure all invoices are processed accurately and dispatched to customers in a timely manner
• Review pricing, discounts, and terms on invoices to ensure compliance with approved commercial agreements
• Oversee and maintain accurate accounts receivable records and customer ledgers
• Ensure all customer payments are correctly allocated and reconciled against outstanding invoices
• Monitor customer accounts and identify discrepancies, anomalies, or irregularities for investigation
• Prepare monthly accounts receivable ageing reports and analyze trends in customer payment behavior
• Manage credit control processes, including setting and reviewing customer credit limits
• Lead collection efforts for overdue accounts and develop strategies to minimize bad debts
• Communicate proactively with customers regarding outstanding balances and payment arrangements
• Escalate high-risk accounts and recommend appropriate actions including suspension of credit or legal recovery
• Investigate and resolve billing disputes, deductions, and customer queries in a timely manner
• Liaise with sales, logistics, and other departments to address customer concerns and ensure satisfaction
• Process credit notes and adjustments as authorized and ensure proper documentation
• Support internal and external audits by providing complete and accurate sales and accounts receivable documentation
• Ensure compliance with company accounting policies, internal controls, and relevant regulations
• Maintain proper filing systems for invoices, receipts, and supporting documentation
• Supervise and review the work of the Sales Accountant to ensure accuracy and adherence to procedures
• Provide guidance, training, and mentorship to develop the Sales Accountant's capabilities
• Conduct performance reviews and identify areas for process improvement

• Proficiency in accounting software and ERP systems
• Proven track record in managing collections and reducing Days Sales Outstanding
• Experience supervising or mentoring junior staff is an advantage

• Bachelor’s degree in commerce, Accounting, Finance, or equivalent qualification
• Professional certification (CPA, ACCA, or equivalent).
• Minimum of 5 years of experience in accounts receivable, credit control, or similar finance role
• Experience in manufacturing, FMCG, or distribution industry preferred