Toyota Kenya Limited is the authorized distributor and service provider of Toyota, Yamaha, HINO and Suzuki brands in Kenya. Toyota Kenya Ltd was incorporated in 1997 as a subsidiary by Toyota Tsusho Corporation (TTC) the trading arm of Toyota Motor Corporation

Job Purpose

The Senior Accountant Treasury will be responsible for overseeing and managing all aspects of treasury operations within the organization. This includes cash management, liquidity management and ensure compliance with CFAO Mobility Kenya (CMK) cash management guidelines and oversees the smooth operations of the Teller Implants in line with service provider contract. In addition to ensuring Cash flow projections are updated on a timely and accurate basis.

Assistant Accountant, Assistant Treasury Accountant and Cashiers report to this position.

Main Responsibilities of the Job

Managerial Responsibilities:

• Monitor cash flow forecasts and projections to identify potential liquidity risks or opportunities, providing recommendations to management for appropriate actions to optimize cash management strategies and mitigate financial risks.
• Provide leadership and guidance to the Treasury team, fostering a culture of accountability, integrity, and continuous improvement in all aspects of cash handling and financial operations.

Operational Responsibilities:

Cash Management:

• Maintain and update the Petty Cash and bank signatories for the company to ensure only authorised persons approve spending.
• Provide training and guidance to all cashiers and ensuring they have all the necessary skills and knowledge to perform their roles effectively and efficiently.
• Review teller / cashier posting and ensure all petty cash payments / receipts are correctly posted in the ERP.
• Update of daily rates in SAP
• Conduct daily clearing of open items in the allocated bank ledger accounts to ensure the ledger accounts are complete and accurate at all times.
• Check and confirm that all payments are posted correctly in the month by the payables team in ERP system and agree to the amounts on the bank statement before closure of the ledger.
• Ensure posting of all credit card related charges as well as monthly reallocation of all guarantee charges to correct cost centres by the 1st working day of the subsequent month.
• Prepare monthly bank reconciliations for allocated bank accounts and ensure no reconciling items are carried forward past 1 month.
• Daily monitoring of Kyriba integration and ensuring all miscellaneous flows are cleared.
• Liaise with SAP / Britehouse team on update requests for new bank codes in SAP/ ERP system on need basis or if there are changes required.
• Ensure all unpaid cheques are reversed within 1 day of notification and submit the cheques to the credit team for custody and debt follow up.
• Daily uploading of bank statements into SAP for the allocated bank accounts.
• Check daily Cash Desk and confirm that all money receipted are banked and receipts correctly posted by tellers / cashiers in compliance with the CMK guidelines on cash management.
• Monitor daily cash balances and cash flow forecasts to ensure adequate liquidity for operational needs and strategic initiatives.

Banking Relationships:

• Maintain relationships with banks and financial institutions to ensure efficient banking services and favourable terms.
• Monitor bank performance and service levels, addressing any issues or concerns in a timely manner.

Risk Management:

• Regularly review and update cash management policies, procedures, and guidelines in accordance with changing regulatory requirements, industry best practices, and organizational needs

Treasury Operations:

• Monitor bank charges and interest charges by the bank to ensure rates applied aligned to agree rates with CMK and any variances are followed up within the month.
• Monitor and review company`s cash holding and mitigate foreign exchange risk while following Group guidelines to minimise exposure to any financial risks
• Monitor foreign exchange rates and interest rates and advise management on the trends in the market to ensure the company benefits fully from foreign exchange transactions
• Monitor bonds and bank guarantee records and review the monthly charges of the same before closure of accounting records.
• Maintain up-to-date FEC register and liaise with banks for regular valuation as per accounting guidelines.
• Negotiate the best interest rates available with the bank for term deposit placements to ensure high returns to the business.
• Implement process improvements and automation initiatives to enhance efficiency and effectiveness of treasury operations.

Financial Reporting and Analysis:

• Prepare and analyse treasury-related financial reports, including cash flow statements, bank reconciliations for allocated accounts and submit per set deadline for review by the FM
• Prepare the forex analysis after the revaluation of accounts
• Analyse bank related expense accounts such as bank charges, bonds & guarantee fees by the 2nd working day of the month for management reviews.
• Timely upload of blackline schedules.
• Preparation and uploading timely and quality HFM quarterly report
• Prepare audit schedules for all bank-related ledgers and other assigned accounts as per audit guidelines.

Team Leadership and Development:

• Lead and mentor a team of treasury professionals, providing guidance, training, and performance feedback.
• Foster a culture of collaboration, accountability, and continuous improvement within the treasury function.

Knowledge, Skills & Experience

Minimum level of academic and professional qualification required to perform effectively in the role

• Degree in a Business related field from a recognised institution.
• CPA (K)
• Seven (7) years of relevant work experience from a reputable organization
• SAP knowledge
• Experience in Treasury Operations will be an added advantage

• Monitor cash flow forecasts and projections to identify potential liquidity risks or opportunities, providing recommendations to management for appropriate actions to optimize cash management strategies and mitigate financial risks.
• Provide leadership and guidance to the Treasury team, fostering a culture of accountability, integrity, and continuous improvement in all aspects of cash handling and financial operations.
• Maintain and update the Petty Cash and bank signatories for the company to ensure only authorised persons approve spending.
• Provide training and guidance to all cashiers and ensuring they have all the necessary skills and knowledge to perform their roles effectively and efficiently.
• Review teller / cashier posting and ensure all petty cash payments / receipts are correctly posted in the ERP.
• Update of daily rates in SAP
• Conduct daily clearing of open items in the allocated bank ledger accounts to ensure the ledger accounts are complete and accurate at all times.
• Check and confirm that all payments are posted correctly in the month by the payables team in ERP system and agree to the amounts on the bank statement before closure of the ledger.
• Ensure posting of all credit card related charges as well as monthly reallocation of all guarantee charges to correct cost centres by the 1st working day of the subsequent month.
• Prepare monthly bank reconciliations for allocated bank accounts and ensure no reconciling items are carried forward past 1 month.
• Daily monitoring of Kyriba integration and ensuring all miscellaneous flows are cleared.
• Liaise with SAP / Britehouse team on update requests for new bank codes in SAP/ ERP system on need basis or if there are changes required.
• Ensure all unpaid cheques are reversed within 1 day of notification and submit the cheques to the credit team for custody and debt follow up.
• Daily uploading of bank statements into SAP for the allocated bank accounts.
• Check daily Cash Desk and confirm that all money receipted are banked and receipts correctly posted by tellers / cashiers in compliance with the CMK guidelines on cash management.
• Monitor daily cash balances and cash flow forecasts to ensure adequate liquidity for operational needs and strategic initiatives.
• Maintain relationships with banks and financial institutions to ensure efficient banking services and favourable terms.
• Monitor bank performance and service levels, addressing any issues or concerns in a timely manner.
• Regularly review and update cash management policies, procedures, and guidelines in accordance with changing regulatory requirements, industry best practices, and organizational needs
• Monitor bank charges and interest charges by the bank to ensure rates applied aligned to agree rates with CMK and any variances are followed up within the month.
• Monitor and review company`s cash holding and mitigate foreign exchange risk while following Group guidelines to minimise exposure to any financial risks
• Monitor foreign exchange rates and interest rates and advise management on the trends in the market to ensure the company benefits fully from foreign exchange transactions
• Monitor bonds and bank guarantee records and review the monthly charges of the same before closure of accounting records.
• Maintain up-to-date FEC register and liaise with banks for regular valuation as per accounting guidelines.
• Negotiate the best interest rates available with the bank for term deposit placements to ensure high returns to the business.
• Implement process improvements and automation initiatives to enhance efficiency and effectiveness of treasury operations.
• Prepare and analyse treasury-related financial reports, including cash flow statements, bank reconciliations for allocated accounts and submit per set deadline for review by the FM
• Prepare the forex analysis after the revaluation of accounts
• Analyse bank related expense accounts such as bank charges, bonds & guarantee fees by the 2nd working day of the month for management reviews.
• Timely upload of blackline schedules.
• Preparation and uploading timely and quality HFM quarterly report
• Prepare audit schedules for all bank-related ledgers and other assigned accounts as per audit guidelines.
• Lead and mentor a team of treasury professionals, providing guidance, training, and performance feedback.
• Foster a culture of collaboration, accountability, and continuous improvement within the treasury function.

• SAP knowledge
• Treasury Operations

• Degree in a Business related field from a recognised institution.
• CPA (K)