Background

AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. With 23,000 employees in 50 countries, the company connects Africa to Africa and to the rest of the world. AGL relies on its 250 subsidiaries in Africa, Haiti, Timor and Indonesia to provide port, ocean, logistics and railway solutions.

Mission Description

The role exists to provide HR and administrative support to the KBL Warehouse team and will be based in KBL Ruaraka.

Responsibilities

• Resource for all vacant positions in the KBL Warehouse team
• Ensure all HR procedures are followed – Recruitment, Induction , separation, disciplinary, Salary Inputs, training , Appraisals etc
• Monitor Staff Leaves to ensure that staff proceed on leave as scheduled and the leave liability for the team is aligned to the KPI.
• Induct new staff on AGL and Client policies, procedures and regulations
• Coordinate with the outsourced labour provider to ensure that staffing requests are serviced in line with business needs
• Allocate staff and equipment according to the planning schedule
• Verify Subcontracted Labor invoices and rates of pay as per utilization and attendance records
• Monitor staff attendance in and out in a summary sheet to support invoicing
• Handle disciplinary issues at the KBL site
• Oversee day to day running of the HR & Admin desk-filing, response to staff queries in time, timely renewal of required certificates e.t.c
• Prepare periodic reports-casual staff utilization, leave, absence from work, turnover, discipline, training e.t.c for the KBL team
• Attend toolbox and works council meetings, take minutes and ensure follow up of action points to closure.
• Prepare stationery requests for the KBL team.
• Prepare weekly meals list for all staff & verify the same weekly to support invoicing
• Follow up on creation & approval of new employees email & system account details
• Monitor HR provider KPI and conduct periodic and documented review.
• Ensure compliance with statutory & Company rules and regulations.
• Ensure adherence to health and safety standards, rules, government regulations, Company policies and procedures

Qualifications

• Degree in Human Resource Management or equivelent.
• Knowledge of Labour laws
• Full Member of IHRM
• CHRP certification is a MUST

Experience

• Six (6) years experience in a busy Supply Chain /FMCG environment

Additional Details

• Flexibility to work in a day or night shift

• Resource for all vacant positions in the KBL Warehouse team
• Ensure all HR procedures are followed – Recruitment, Induction , separation, disciplinary, Salary Inputs, training , Appraisals etc
• Monitor Staff Leaves to ensure that staff proceed on leave as scheduled and the leave liability for the team is aligned to the KPI.
• Induct new staff on AGL and Client policies, procedures and regulations
• Coordinate with the outsourced labour provider to ensure that staffing requests are serviced in line with business needs
• Allocate staff and equipment according to the planning schedule
• Verify Subcontracted Labor invoices and rates of pay as per utilization and attendance records
• Monitor staff attendance in and out in a summary sheet to support invoicing
• Handle disciplinary issues at the KBL site
• Oversee day to day running of the HR & Admin desk-filing, response to staff queries in time, timely renewal of required certificates e.t.c
• Prepare periodic reports-casual staff utilization, leave, absence from work, turnover, discipline, training e.t.c for the KBL team
• Attend toolbox and works council meetings, take minutes and ensure follow up of action points to closure.
• Prepare stationery requests for the KBL team.
• Prepare weekly meals list for all staff & verify the same weekly to support invoicing
• Follow up on creation & approval of new employees email & system account details
• Monitor HR provider KPI and conduct periodic and documented review.
• Ensure compliance with statutory & Company rules and regulations.
• Ensure adherence to health and safety standards, rules, government regulations, Company policies and procedures

• Knowledge of Labour laws
• CHRP certification

• Degree in Human Resource Management or equivelent.
• Full Member of IHRM