Responsibilities or duties

Duties and responsibilities will entail:

• Procuring goods, works and services
• Advising on rationing of stores where demand exceeds supply
• Conducting market survey and research
• Carrying out the tendering processes
• Filing and maintaining procurement records
• Managing inventory, stores and assets through inventory management system to avoid unprofitable lock-up of funds, stock outs as well as preventing wastage and losses
• Maintaining procurement records for at least Six years after resulting contract has been completed through proper archiving for the purpose of ease of retrieval for future use
• Coordinating the asset management and disposal of assets
• Preparing periodic and annual supply chain management reports
• Verifying the receipt of common user items
• Supervising stores operations
• Observing compliance with policies, procedures, procurement act and regulation
• Inspect goods, works or services delivered to confirm the right quantity hence value for money
• Maintaining and updating the list of registered suppliers, contractors and consultants on a regular basis through advertising for open tender as well as receiving unsolicited applications for the reasons of having a quality data base for the institute
• Preparing periodic and annual supply chain management report returns so as to comply with the Act by submitting quarterly and annual reports to the relevant bodies.
• Coaching, mentoring, training and developing staff to ensure an effective and motivated team.
• Supervising and appraising staff

Qualifications

Person specifications

For appointment to this grade, a candidate must have:

• Cumulative service in supply chain management for a period of six (6) years, three (3) of which must have been at the grade of Supply Chain Management Officer I or in a comparable position
• Bachelor’s Degree in Business Administration / Commerce (Supply Chain Management Option) or equivalent qualification from a recognized institution;
• Shown merit and ability as reflected in work performance and results
• Full membership; Kenya Institute of Supplies Management (KISM) in good standing
• Supplies Practitioner’s Licence issued by Kenya Institute of Supplies Management (KISM)
• Proficiency in Computer Applications.

Functional Skills, Behavioral Competencies and Attributes:

• Report writing and presentation skills;
• Communication skills;
• Problem solving skills
• Analytical skills
• Team building skills
• Planning and Organizing skills;
• Presentation skills;
• Time management skills

• Procuring goods, works and services
• Advising on rationing of stores where demand exceeds supply
• Conducting market survey and research
• Carrying out the tendering processes
• Filing and maintaining procurement records
• Managing inventory, stores and assets through inventory management system to avoid unprofitable lock-up of funds, stock outs as well as preventing wastage and losses
• Maintaining procurement records for at least Six years after resulting contract has been completed through proper archiving for the purpose of ease of retrieval for future use
• Coordinating the asset management and disposal of assets
• Preparing periodic and annual supply chain management reports
• Verifying the receipt of common user items
• Supervising stores operations
• Observing compliance with policies, procedures, procurement act and regulation
• Inspect goods, works or services delivered to confirm the right quantity hence value for money
• Maintaining and updating the list of registered suppliers, contractors and consultants on a regular basis through advertising for open tender as well as receiving unsolicited applications for the reasons of having a quality data base for the institute
• Preparing periodic and annual supply chain management report returns so as to comply with the Act by submitting quarterly and annual reports to the relevant bodies.
• Coaching, mentoring, training and developing staff to ensure an effective and motivated team.
• Supervising and appraising staff

• Report writing and presentation skills
• Communication skills
• Problem solving skills
• Analytical skills
• Team building skills
• Planning and Organizing skills
• Presentation skills
• Time management skills
• Proficiency in Computer Applications

• Cumulative service in supply chain management for a period of six (6) years, three (3) of which must have been at the grade of Supply Chain Management Officer I or in a comparable position
• Bachelor’s Degree in Business Administration / Commerce (Supply Chain Management Option) or equivalent qualification from a recognized institution
• Shown merit and ability as reflected in work performance and results
• Full membership; Kenya Institute of Supplies Management (KISM) in good standing
• Supplies Practitioner’s Licence issued by Kenya Institute of Supplies Management (KISM)