Basic Job Summary

The job holder is responsible for ensuring that optimal stock levels are maintained at all times and internal orders from departments are serviced promptly.

Duties and Responsibilities

Receiving Goods

• Track and expedite orders to ensure timely delivery as per the approved purchase orders issued to suppliers
• Inspect and verify all goods delivered to ensure conformance to order specifications, quality and quantities.
• Posting all received invoices into the management system daily.
• Generate a Good Received Note (GRN) and attach it to the invoices as required.

Issuing Goods

• Receive approved internal orders for goods at the store and issue as required at the specified times.
• Issue Goods from the store as per the approved internal orders
• Replenish supply inventories following the established guidelines of the company Monitoring stock levels

Record Keeping

• Post all the stock data into the system/s as required and prepare the required reports at the specified times
• Facilitate the monthly stock taking exercise and report accordingly as required
• Maintain the store’s filing system and keep in safe custody all related files, records, and other documents in their complete form, as per policy

Administration

• Ensure that the Warehouse and/or store comply with OSHA requirements.
• Collect, analyse and report to the Procurement Manager on customer feedback on stores’ services and suggestions.
• Ensuring other store officers keep proper record and update inventory on time.
• Working closely with the procurement department to facilitate purchases and disposal of excess or obsolete stock items.

Operations

• Keep the stores and warehouse clean, organized and free from any hazards.
• Ensure compliance with health and safety regulations as well as the warehouse and stores procedures
• Monitor stock levels and re-order supplies as needed to maintain optimal inventory levels.

Minimum Academic Qualifications

• Bachelor’s degree in Business-related Degree (Degree Supply Chain, Procurement highly preferable) or any related field from a recognized institution.
• Professional qualifications in procurement.

Experience

• At least 2 years of experience in procurement.

Competencies

• Demonstrated ability to independently resolve complex problems in a timely manner
• Outstanding Written and Verbal Communication
• Strong Planning and Organizational Skills
• Interpersonal Skills
• Negotiating Skills
• High level of Integrity

• Track and expedite orders to ensure timely delivery as per the approved purchase orders issued to suppliers
• Inspect and verify all goods delivered to ensure conformance to order specifications, quality and quantities.
• Posting all received invoices into the management system daily.
• Generate a Good Received Note (GRN) and attach it to the invoices as required.
• Receive approved internal orders for goods at the store and issue as required at the specified times.
• Issue Goods from the store as per the approved internal orders
• Replenish supply inventories following the established guidelines of the company Monitoring stock levels
• Post all the stock data into the system/s as required and prepare the required reports at the specified times
• Facilitate the monthly stock taking exercise and report accordingly as required
• Maintain the store’s filing system and keep in safe custody all related files, records, and other documents in their complete form, as per policy
• Ensure that the Warehouse and/or store comply with OSHA requirements.
• Collect, analyse and report to the Procurement Manager on customer feedback on stores’ services and suggestions.
• Ensuring other store officers keep proper record and update inventory on time.
• Working closely with the procurement department to facilitate purchases and disposal of excess or obsolete stock items.
• Keep the stores and warehouse clean, organized and free from any hazards.
• Ensure compliance with health and safety regulations as well as the warehouse and stores procedures
• Monitor stock levels and re-order supplies as needed to maintain optimal inventory levels.

• Demonstrated ability to independently resolve complex problems in a timely manner
• Outstanding Written and Verbal Communication
• Strong Planning and Organizational Skills
• Interpersonal Skills
• Negotiating Skills
• High level of Integrity

• Bachelor’s degree in Business-related Degree (Degree Supply Chain, Procurement highly preferable) or any related field from a recognized institution.
• Professional qualifications in procurement.