Background

AGL (Africa Global Logistics), the reference multimodal logistics operator in Africa, is part of the MSC family. With 23,000 employees in 50 countries, the company connects Africa to Africa and to the rest of the world. AGL relies on its 250 subsidiaries in Africa, Haiti, Timor and Indonesia to provide port, ocean, logistics and railway solutions.

Mission Description

Based in Nairobi, in job grade B2, (Salary of Ksh 50,000-Ksh. 60,000 gross amount) and reporting to the Chief Accountant, the candidate will be responsible for Coding and booking of general cost invoices with specific duties as:-

Coding and Booking of Invoices:

• Accurate coding of general cost invoices
• Assist in cost and account allocation for specific invoices before posting
• Follow for approval of booking vouchers and journals.
• Accurate posting of general cost invoices/voucher in the system.
• Share and follow-up invoices and vouchers for approval as per approvers matrix.
• Ensure the Company approval matrix is ​​observed before posting of invoices.

Invoice follow-ups

• Follow-up with approvers for validation of invoices at their levels.
• Submit physical invoices to finance approvers as per matrix.
• Dispatch, document and follow-up contractual invoices to approvers in various sites
• Print and attach approval sheets to procure invoices upon final approvals

Dispute Follow-up

• Communicate all disputes to suppliers on non-compliant invoices
• Keep a record of all disputes being reviewed at any one time.
• Escalate to account handlers, supervisor and procurement team in case of non-response from suppliers

Tracking report and account cleanup

• Prepare weekly tracking report
• Share comments of invoices under tracking
• Assist in matching supplier accounts and cleanup of account 408100

Relieving and Account Creation

• Assist in tracking and procurement invoice uploads
• Assist in circulation of tracked invoices
• Fill account creation forms for all general suppliers who have undergone compliance checks.

Profile

• Business Degree
• CPA, ACCA, CFA or equivalent

• Accurate coding of general cost invoices
• Assist in cost and account allocation for specific invoices before posting
• Follow for approval of booking vouchers and journals.
• Accurate posting of general cost invoices/voucher in the system.
• Share and follow-up invoices and vouchers for approval as per approvers matrix.
• Ensure the Company approval matrix is ​​observed before posting of invoices.
• Follow-up with approvers for validation of invoices at their levels.
• Submit physical invoices to finance approvers as per matrix.
• Dispatch, document and follow-up contractual invoices to approvers in various sites
• Print and attach approval sheets to procure invoices upon final approvals
• Communicate all disputes to suppliers on non-compliant invoices
• Keep a record of all disputes being reviewed at any one time.
• Escalate to account handlers, supervisor and procurement team in case of non-response from suppliers
• Prepare weekly tracking report
• Share comments of invoices under tracking
• Assist in matching supplier accounts and cleanup of account 408100
• Assist in tracking and procurement invoice uploads
• Assist in circulation of tracked invoices
• Fill account creation forms for all general suppliers who have undergone compliance checks.

• Business Degree
• CPA, ACCA, CFA or equivalent