The University Secretary
2026-01-09T12:31:03+00:00
United States International University - USIU Africa
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https://www.usiu.ac.ke/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Education, and Training
Management, Education, Legal, Admin & Office, Business Operations
2026-01-23T17:00:00+00:00
8
Background information about the job or company (e.g., role context, company overview)
The University Secretary is a key administrative role reporting to the Vice Chancellor that provides support to the various University governance bodies, ensuring the effective governance and record keeping of the bodies. The position also supports the governing bodies of the University, ensuring effective decision-making, documentation, and communication at the highest levels.
United States International University-Africa, is a Higher Learning Institution based in Nairobi, Kenya and is the most diverse university in East and Central Africa with about 7,000 students from over 60 nations, and a global network of more than 27,000 alumni. USIU-Africa is the only university in Sub-Saharan Africa whose degree programs are accredited by both the Kenya Government through the Commission for University Education (CUE), and by the American Government through the WASC Senior Colleges and Universities Commission (WSCUC).
In line with our commitment to providing quality, affordable education through world-class service delivery platforms, USIU-Africa is seeking to recruit suitable candidates for the following positions:
Responsibilities or duties
- Organize, attend and document meetings of the University governance organs and their respective committees.
- Prepare and circulate meeting materials, including notices, agendas, minutes, and reports and ensure the members receive meeting materials in a timely manner.
- Maintain confidential and secure custody of official documents i.e. Minutes and resolutions
- Ensure up-to-date University documentation
- Assist in the development and implementation of governance frameworks and risk management systems.
Qualifications or requirements (e.g., education, skills)
Academic and Professional Qualifications
- Master’s degree in Business related studies, Communications or Social Sciences from an accredited University.
- Bachelor of Laws (LLB) degree from a recognized institution.
- Certified Public Secretary (CPS-K) and a valid practicing certificate from the Institute of Certified Secretaries (ICS), Kenya.
- Advocate of the High Court of Kenya (preferred).
Experience needed
Experience and Knowledge
- Minimum of 7 years’ relevant experience, at least 3 of which should be at a senior level in a similar capacity preferably in a University
- Demonstrated knowledge of university governance, regulatory compliance, and corporate law.
- Experience in analyzing information and producing high-quality written materials on a broad range of subjects and outcomes under demanding time frames.
Personal Attributes
- Discretion and confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
- Attention to detail: High level of attention to detail, ensuring accuracy and precision in all aspects of the role.
- Interpersonal skills: Ability to build strong relationships with board members, university administrators, and other stakeholders.
- Organizational skills: Strong organizational skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
Skills
- Proficiency in legal and administrative software tools.
- Minute-taking: Ability to take accurate and concise minutes during board, council and senate meetings.
- Record-keeping: Ability to maintain accurate and up-to-date records, including board meeting minutes and resolutions.
- Excellent communication skills: Effective written and verbal communication skills, with the ability to draft minutes, reports, and other documents.
- Strong administrative skills: Ability to manage complex administrative tasks, maintain accurate records, and ensure compliance with governance regulations.
- Ability to manage multiple stakeholders and sensitive information effectively.
Competencies
- Strong understanding of Kenyan corporate and educational laws.
- Compliance: Understanding of relevant laws, regulations, and policies governing university education.
- Board governance expertise: Understanding of governance principles, practices, and procedures for universities.
Any other provided details (e.g., benefits, work environment, team info, or additional notes)
Applications will be reviewed on a rolling basis.
* Organize, attend and document meetings of the University governance organs and their respective committees. * Prepare and circulate meeting materials, including notices, agendas, minutes, and reports and ensure the members receive meeting materials in a timely manner. * Maintain confidential and secure custody of official documents i.e. Minutes and resolutions * Ensure up-to-date University documentation * Assist in the development and implementation of governance frameworks and risk management systems.
* Proficiency in legal and administrative software tools. * Minute-taking: Ability to take accurate and concise minutes during board, council and senate meetings. * Record-keeping: Ability to maintain accurate and up-to-date records, including board meeting minutes and resolutions. * Excellent communication skills: Effective written and verbal communication skills, with the ability to draft minutes, reports, and other documents. * Strong administrative skills: Ability to manage complex administrative tasks, maintain accurate records, and ensure compliance with governance regulations. * Ability to manage multiple stakeholders and sensitive information effectively.
* Master’s degree in Business related studies, Communications or Social Sciences from an accredited University. * Bachelor of Laws (LLB) degree from a recognized institution. * Certified Public Secretary (CPS-K) and a valid practicing certificate from the Institute of Certified Secretaries (ICS), Kenya. * Advocate of the High Court of Kenya (preferred).
JOB-6960f50739666
Vacancy title:
The University Secretary
[Type: FULL_TIME, Industry: Education, and Training, Category: Management, Education, Legal, Admin & Office, Business Operations]
Jobs at:
United States International University - USIU Africa
Deadline of this Job:
Friday, January 23 2026
Duty Station:
Nairobi | Nairobi
Summary
Date Posted: Friday, January 9 2026, Base Salary: Not Disclosed
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JOB DETAILS:
Background information about the job or company (e.g., role context, company overview)
The University Secretary is a key administrative role reporting to the Vice Chancellor that provides support to the various University governance bodies, ensuring the effective governance and record keeping of the bodies. The position also supports the governing bodies of the University, ensuring effective decision-making, documentation, and communication at the highest levels.
United States International University-Africa, is a Higher Learning Institution based in Nairobi, Kenya and is the most diverse university in East and Central Africa with about 7,000 students from over 60 nations, and a global network of more than 27,000 alumni. USIU-Africa is the only university in Sub-Saharan Africa whose degree programs are accredited by both the Kenya Government through the Commission for University Education (CUE), and by the American Government through the WASC Senior Colleges and Universities Commission (WSCUC).
In line with our commitment to providing quality, affordable education through world-class service delivery platforms, USIU-Africa is seeking to recruit suitable candidates for the following positions:
Responsibilities or duties
- Organize, attend and document meetings of the University governance organs and their respective committees.
- Prepare and circulate meeting materials, including notices, agendas, minutes, and reports and ensure the members receive meeting materials in a timely manner.
- Maintain confidential and secure custody of official documents i.e. Minutes and resolutions
- Ensure up-to-date University documentation
- Assist in the development and implementation of governance frameworks and risk management systems.
Qualifications or requirements (e.g., education, skills)
Academic and Professional Qualifications
- Master’s degree in Business related studies, Communications or Social Sciences from an accredited University.
- Bachelor of Laws (LLB) degree from a recognized institution.
- Certified Public Secretary (CPS-K) and a valid practicing certificate from the Institute of Certified Secretaries (ICS), Kenya.
- Advocate of the High Court of Kenya (preferred).
Experience needed
Experience and Knowledge
- Minimum of 7 years’ relevant experience, at least 3 of which should be at a senior level in a similar capacity preferably in a University
- Demonstrated knowledge of university governance, regulatory compliance, and corporate law.
- Experience in analyzing information and producing high-quality written materials on a broad range of subjects and outcomes under demanding time frames.
Personal Attributes
- Discretion and confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
- Attention to detail: High level of attention to detail, ensuring accuracy and precision in all aspects of the role.
- Interpersonal skills: Ability to build strong relationships with board members, university administrators, and other stakeholders.
- Organizational skills: Strong organizational skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
Skills
- Proficiency in legal and administrative software tools.
- Minute-taking: Ability to take accurate and concise minutes during board, council and senate meetings.
- Record-keeping: Ability to maintain accurate and up-to-date records, including board meeting minutes and resolutions.
- Excellent communication skills: Effective written and verbal communication skills, with the ability to draft minutes, reports, and other documents.
- Strong administrative skills: Ability to manage complex administrative tasks, maintain accurate records, and ensure compliance with governance regulations.
- Ability to manage multiple stakeholders and sensitive information effectively.
Competencies
- Strong understanding of Kenyan corporate and educational laws.
- Compliance: Understanding of relevant laws, regulations, and policies governing university education.
- Board governance expertise: Understanding of governance principles, practices, and procedures for universities.
Any other provided details (e.g., benefits, work environment, team info, or additional notes)
Applications will be reviewed on a rolling basis.
Work Hours: 8
Experience in Months: 84
Level of Education: postgraduate degree
Job application procedure
Application Link: https://www.usiu.ac.ke/4214/university-secretary
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