Background information about the job or company

Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support....

The Yard Marshal is responsible for proactive control, coordination, and risk mitigation of vehicle and pedestrian movements within yards and controlled premises. The role includes hazard anticipation, behavioral risk detection, incident prevention, coaching of drivers, and enforcement of yard safety standards, monitoring trucks in and out flow in the transport yard and supervising fueling. The role will be responsible for ensuring safe, efficient, and disciplined yard operations at the site.

Responsibilities or duties

Operations

• Supervise fuel offloading into the Bowser and sign off for quality
• Provides feedback channels for drivers - both own and subcontracted to enable active contribution to the improvement and development of the operation
• Ensure Fueling of trucks from 6.00 am in the morning, including Sundays and public holidays for early departure to Distribution
• Enforce timely exiting of trucks from Kasarani to KBL, advise KBL operations team on fit for purpose trucks/ trailers.
• Enforce safe yard practices including, decoupling, coupling, Reversing in the yard, control vehicles to carwash.
• Kasarani yard management including isolating parking lot for loaded, empty trailers and on VOR
• Enforce pre- trip check listing ensuring exiting trucks to county have valid county permits.
• Ensuring trucks checklist with Mechanical failure noted are re-routed to workshop for repairs to for timely intervention through Repairs
• Enforce pedestrian safety Rules within the yard
• Yard Traffic Control & Coordination - Control and guide movement of trucks, forklifts, delivery vans, motorcycles pedestrians and contractors within the yard.
• Supervise fueling of fleet ensuring fuel quantity is issued as per approved DIV, seal and padlock is in place after fueling.

Safety

• Ensure yard cleanliness, clear demarcations, signage visibility, and unobstructed access routes. Monitor the condition of yard equipment such as wheel chocks, cones, barriers, and dock locks. Report damage to infrastructure, vehicles, trailers, or cargo immediately.
• Safeguard DHL and customer assets at all times.
• Analyse and understand health and safety related risks for drivers - both own fleet and subcontracted, take action to reduce or eliminate these risks within the yard.
• Respond and report incident investigations within the workplace, escalate issues of non-compliance including unsafe behaviours, Speeding or aggressive driving, distracted drivers (phone use, fatigue), poor reversing technique, Unsafe Vehicle.
• Detect vehicle-related risks: Poor load securing, leaking fluids, mechanical defects, overloaded or unstable vehicles,
• Intervene early and decisively to prevent incidents

Regulatory Compliance

• Ensure trucks leaving DHL site to destinations have valid county permits, insurance and Ntsa inspection certificate.
• Ensure trucks are fit for use by ensuring they are in good physical condition.

Security

• Ensure adequate security measures are in place to protect the operation, including the safety of personnel, DSC assets and of the customer's product for the operation or section of the operation.
• Ensure an effective deployment of The DSC 6 Steps security framework across the operation or section of the operation
• Accurately record all trailer movements, arrivals, and departures in the Yard Management System (YMS) or manual logs.
• Verify seal integrity, truck condition, and documentation as per DHL and customer requirements.
• Ensure compliance with DHL operational procedures, audit standards, and customer contractual obligations.
• Support internal and external audits by maintaining accurate and traceable yard records.

Customer Engagement

• Confirm Delivery documents match truck details within the yard.
• Ensure decoupled trailer details are captured correctly and shared with the relevant team.
• Confirm Delivery documents against parked /decoupled trailers.
• Ensure all delivery documents are recorded and surrendered to security at the gate.

Key Performance Indicators (KPIs)

• Yard safety performance (zero LTI, incident reduction)
• Vehicle turnaround time (TAT)
• Dock door and bay utilization
• Accuracy and timeliness of yard records
• On-time dispatch and loading performance
• Compliance with DHL and customer SOPs
• Confirm Delivery documents match truck details

Qualifications or requirements

Education needed

• Diploma in Mechanical Engineering

Skills

• Proficiency in Microsoft Office
• Valid driver’s license (HGV)

Experience needed

• At least 3 years experience in a busy environment Transport environment as a yard Marshal.

Any other provided details

• Report writing.
• Incident investigation skills

• Supervise fuel offloading into the Bowser and sign off for quality
• Provides feedback channels for drivers - both own and subcontracted to enable active contribution to the improvement and development of the operation
• Ensure Fueling of trucks from 6.00 am in the morning, including Sundays and public holidays for early departure to Distribution
• Enforce timely exiting of trucks from Kasarani to KBL, advise KBL operations team on fit for purpose trucks/ trailers.
• Enforce safe yard practices including, decoupling, coupling, Reversing in the yard, control vehicles to carwash.
• Kasarani yard management including isolating parking lot for loaded, empty trailers and on VOR
• Enforce pre- trip check listing ensuring exiting trucks to county have valid county permits.
• Ensuring trucks checklist with Mechanical failure noted are re-routed to workshop for repairs to for timely intervention through Repairs
• Enforce pedestrian safety Rules within the yard
• Yard Traffic Control & Coordination - Control and guide movement of trucks, forklifts, delivery vans, motorcycles pedestrians and contractors within the yard.
• Supervise fueling of fleet ensuring fuel quantity is issued as per approved DIV, seal and padlock is in place after fueling.
• Ensure yard cleanliness, clear demarcations, signage visibility, and unobstructed access routes. Monitor the condition of yard equipment such as wheel chocks, cones, barriers, and dock locks. Report damage to infrastructure, vehicles, trailers, or cargo immediately.
• Safeguard DHL and customer assets at all times.
• Analyse and understand health and safety related risks for drivers - both own fleet and subcontracted, take action to reduce or eliminate these risks within the yard.
• Respond and report incident investigations within the workplace, escalate issues of non-compliance including unsafe behaviours, Speeding or aggressive driving, distracted drivers (phone use, fatigue), poor reversing technique, Unsafe Vehicle.
• Detect vehicle-related risks: Poor load securing, leaking fluids, mechanical defects, overloaded or unstable vehicles,
• Intervene early and decisively to prevent incidents
• Ensure trucks leaving DHL site to destinations have valid county permits, insurance and Ntsa inspection certificate.
• Ensure trucks are fit for use by ensuring they are in good physical condition.
• Ensure adequate security measures are in place to protect the operation, including the safety of personnel, DSC assets and of the customer's product for the operation or section of the operation.
• Ensure an effective deployment of The DSC 6 Steps security framework across the operation or section of the operation
• Accurately record all trailer movements, arrivals, and departures in the Yard Management System (YMS) or manual logs.
• Verify seal integrity, truck condition, and documentation as per DHL and customer requirements.
• Ensure compliance with DHL operational procedures, audit standards, and customer contractual obligations.
• Support internal and external audits by maintaining accurate and traceable yard records.
• Confirm Delivery documents match truck details within the yard.
• Ensure decoupled trailer details are captured correctly and shared with the relevant team.
• Confirm Delivery documents against parked /decoupled trailers.
• Ensure all delivery documents are recorded and surrendered to security at the gate.

• Proficiency in Microsoft Office
• Valid driver’s license (HGV)
• Report writing
• Incident investigation skills

• Diploma in Mechanical Engineering