Vacancy title:
Junior Secretary

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Braeburn Schools

Deadline of this Job:
Tuesday, October 7 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Monday, September 29 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Braeburn Schools is a group of 16 co-educational international schools spread over 9 campuses providing world class teaching of the British National Curriculum and GCE A-Levels to over 3,600 pupils. Our schools actively value and celebrate diversity, nurturing personal growth by providing a friendly and supportive environment.

The successful candidate will be highly organized, detail-oriented, and possess strong interpersonal skills.

Key Responsibilities:

• Receiving visitors and staff in a professional and courteous manner.
• Receiving, making, and transferring telephone calls.
• Receiving and distributing Mail, Parcels, and Messages to respective personnel.
• Sending letters and packages via courier services.
• Taking visitors and prospective parents around the school, when required.
• Responding to inquiries either via email or verbally.
• Filing and retrieving documents from student's files.
• Maintaining out-of-school students on ISAMs and relaying the message to the teachers via email.
• Addressing administrative issues directed by the Head Teacher, Deputy Head Teacher, and teachers promptly and effectively.
• Ensuring the general cleanliness of the reception area.
• Issuance of student's exeats as they leave the compound with the head teacher's consent.
• Generating School Lunch Registers and Transport registers.
• Liaising with other departments in the school to ensure that things run smoothly i.e. Main gate, Catering, School Nurse, Maintenance, Cleaning, Administration, and teachers).
• Secretarial duties as assigned by the Headteacher and the Human Resource Manager.
• Covering other admin staff members' duties whenever necessary.

Academic qualification and Professional experience:

• Minimum of 2-3 years of relevant administrative experience in an educational setting, preferably in an international school environment.
• Diploma in Secretarial Studies, Business Administration, or related field
• A certificate in Office Management/practice or Administration is desirable.
• Proficiency in relevant software applications such as Microsoft Office and School Management systems(e.g. ISAMS).

Required Competencies:

• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent interpersonal and communication skills
• Ability to maintain confidentiality, problem-solving, and decision-making abilities
• Teamwork and collaboration skills

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

If you possess the required qualifications and are passionate about contributing to a vibrant educational community, we invite you to apply by submitting your resume indicating three (3) referees, a filled employment form (click here to download) and a cover letter outlining your suitability for the role to hr.bge@braeburn.ac.ke by 7th October 2025 by 5.00 pm, only the shortlisted candidates will be contacted.

https://docs.google.com/document/d/1J-blgApYpbiB9KllayU9773py7kX6km6/export?format=doc 

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