Vacancy title:
3 Administrative Assistant II

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Rongo University

Deadline of this Job:
Wednesday, September 24 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Wednesday, September 17 2025, Base Salary: Not Disclosed

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JOB DETAILS:

An officer at this level shall:

• Participate in development of departmental procedures and objectives to support the realization of the University's mandate;
• Participate in development of procurement plan, budgets and work plans for the department to ensure operational efficiency;
• Participate and contribute in development of policies and strategies to achieve the objectives of the University;
• Provide secretariat services to relevant departmental and University committees;
• Coordinate workshops, conferences and seminars and compile reports and workshop proceedings;
• Collect, collate, analyze data and prepare reports for managing decisions to uphold quality assurance;
• Arrange for, coordinate meetings, record minutes and prepare relevant briefs for decision making;
• Implement and maintain quality management systems for efficiency and effectiveness;
• Interpret and implement policies and strategies at the department level to ensure quality assurance;
• Provide customer care support through timely response to queries to ensure customer satisfaction;
• Handle complaints and compliments in the department and provide feedback for continual improvement;
• Develop, maintain and update documents and records in the department for easy access;
• Participate in the preparation of graduation list;
• Participate in outreach activities including shows and exhibitions in fulfilling the University's mandate;
• Participate in admission of new students;
• Perform any other duty as may be assigned from time to time.

Requirements for Appointment

• Bachelors Degree from a recognized institution;
• Computer literacy;
• Fulfil requirements of Chapter Six of Constitution of Kenya 2010;
• A Postgraduate qualification will be an added advantage.

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

Job application procedure

Mode of Application Interested applicants are required to submit ten (10) copies of their applications containing copies of the application letters, updated Curriculum Vitae, ALL academic and professional qualifications including transcripts, work experience and other relevant certificates and testimonials. The reference number of the position applied for MUST be indicated on the application letter and the envelope.

Applications should be addressed to:

Deputy Vice-Chancellor,
Administration, Finance & Planning,
P.O. Box 103-40404,
RONGO.

Applicants are advised to contact their referees and request them to send reference letters to the above address on sealed envelopes. For further details and job requirements of the positions, please visit the

Rongo University website www.rongovarsity.ac.ke/vacancies.

Rongo University is an equal opportunity employer and, therefore, applicants of either gender, persons with disabilities and those from marginalized areas are encouraged to apply. Interested applicants should submit their applications so as to be received on or before 24th September 2025 at 5:00pm.

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