Job Summary

Fund Administration involves the Management and delivery of back-office services to Absa Asset Management Limited. The Fund Administration Manager is responsible for overseeing the administration and operational aspects of investment funds, ensuring compliance with regulatory requirements, accurate reporting, and efficient management of fund activities. This role acts as a key liaison between internal teams, external service providers, and regulatory bodies to maintain the integrity and performance of the funds.

Job Description

Fund Administration – 40%

• Maintain accurate records, calculating net asset values, and generating reports for investors, managers, and regulators
• Track investments, handling trade settlements, and reconciling positions with custodians.
• Manage investments and redemption requests, distributing capital gains, and communicating with AAML
• Navigate the complex regulatory landscape applicable to different fund types and ensuring adherence to best practices.
• Ensure smooth operation and compliance of an entire investment fund.
• Execute Fund Administration activities including fund accounting, financial reporting, net asset value calculation, capital calls, distributions, investor communications and other functions carried out in support of an investment fund.

Transaction Processing – 40%

• Ensure overall processing of trade and related transactions
• Ensure Processing of withdrawals, transfers and switches in a timely manner
• Ensure Processing of daily corporate actions
• Preparation and maintenance of client investments, portfolio pricing, net asset value calculation and expense accrual calculations
• Ensure trade and position break reports are actioned including  daily reconciliations of both assets and cash.
• Ensure preparation of accurate financial statements
• Ensure preparation of accurate and timely regulatory reporting
• Ensure timely tax reporting
• Computation of performance fees
• Calculation of the net asset value (daily, weekly, monthly)
• Ensure distribution is performed timeously
• Tracking of return of capital and return rates
• Ensure compliance with anti-money laundering procedures
• Ensure compliance with internal systems, procedures and processes
• Any other duties that may from time to time be required which are appropriate to the role and business requirements.

People Management – 10%

• Team Leadership: Lead and mentor the fund administration team, ensuring adequate training and development of staff.
• Performance Management: Conduct performance reviews and set clear objectives for team members.
• Process Improvement: Implement best practices in fund operations and continuously seek process improvements to enhance efficiency and accuracy.

Risk Management – 10%

• Risk Control: Identify and mitigate risks associated with fund operations, ensuring robust internal controls are in place.
• Exception Reporting: Investigate and resolve exceptions or discrepancies in fund transactions, working closely with other departments such as IT, risk, and finance.

​​​​​​​Knowledge Skills & Experience

• A good appreciation of the overall Asset management and how they impact on the overall business.
• A good knowledge of the banks operating systems, processes, and procedures
• A detailed understanding of Operational risk issues and Policies on Operational risk and information security
• A good knowledge of Absa Kenya products, service standards and customer requirements
• Good Understanding of Asset management
• Good Knowledge of Customer service
• Leadership Capabilities

Qualifications

• Bachelor’s Degree & Professional certifications

• Maintain accurate records, calculating net asset values, and generating reports for investors, managers, and regulators
• Track investments, handling trade settlements, and reconciling positions with custodians.
• Manage investments and redemption requests, distributing capital gains, and communicating with AAML
• Navigate the complex regulatory landscape applicable to different fund types and ensuring adherence to best practices.
• Ensure smooth operation and compliance of an entire investment fund.
• Execute Fund Administration activities including fund accounting, financial reporting, net asset value calculation, capital calls, distributions, investor communications and other functions carried out in support of an investment fund.
• Ensure overall processing of trade and related transactions
• Ensure Processing of withdrawals, transfers and switches in a timely manner
• Ensure Processing of daily corporate actions
• Preparation and maintenance of client investments, portfolio pricing, net asset value calculation and expense accrual calculations
• Ensure trade and position break reports are actioned including daily reconciliations of both assets and cash.
• Ensure preparation of accurate financial statements
• Ensure preparation of accurate and timely regulatory reporting
• Ensure timely tax reporting
• Computation of performance fees
• Calculation of the net asset value (daily, weekly, monthly)
• Ensure distribution is performed timeously
• Tracking of return of capital and return rates
• Ensure compliance with anti-money laundering procedures
• Ensure compliance with internal systems, procedures and processes
• Any other duties that may from time to time be required which are appropriate to the role and business requirements.
• Lead and mentor the fund administration team, ensuring adequate training and development of staff.
• Conduct performance reviews and set clear objectives for team members.
• Implement best practices in fund operations and continuously seek process improvements to enhance efficiency and accuracy.
• Identify and mitigate risks associated with fund operations, ensuring robust internal controls are in place.
• Investigate and resolve exceptions or discrepancies in fund transactions, working closely with other departments such as IT, risk, and finance.

• A good appreciation of the overall Asset management and how they impact on the overall business.
• A good knowledge of the banks operating systems, processes, and procedures
• A detailed understanding of Operational risk issues and Policies on Operational risk and information security
• A good knowledge of Absa Kenya products, service standards and customer requirements
• Good Understanding of Asset management
• Good Knowledge of Customer service
• Leadership Capabilities

• Bachelor’s Degree & Professional certifications