AMU Operations Support Officer job at RESCUE
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29 Days Ago
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Vacancy title:
AMU Operations Support Officer

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Business Operations ]

Jobs at:

RESCUE

Deadline of this Job:
21 July 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Thursday, July 14, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:

Key Working Relationships
Withing AMU, this position will work on the Planning and Strategic Operations team and work closely with AMU Leaders and Senior Leaders, and broader department members. Outside of AMU, this position will work closely with finance, Global Supply Chain, IT and the Integra team
Responsibilities:
§ Primary responsibilities include the following:
O Become an integra ‘super user’ to support the organization in the rollout of our financial ERP system
O Provide central administrative support for financial related operations and ensure timely payments for goods and services, including:
§ Purchase card expense reports, subscription renewals, and other related filings
§ Consultant set-up and payment
§ General / misc. Integra expense filing
O Lead on creating finance / procurement processes for unit and work to embed across teams
O Manage IT equipment orders for unit
O Provide limited support for department travel, key meetings, and conferences
O Support other meeting scheduling as needed
§ additionally, while the current unit manager is on secondment, cover the following items and support as needed upon their return:
O Support key internal AMU communications including:
§ AMU bulletin
§ AMU updates to department and broader organization
§ Support to staff meetings
§ Support to key initiatives, e.g. culture and inclusion
§ Other misc. inquiries and comms needs
o Support AMU people processes and tools including onboarding resources, staff list management, unit-wide standards, and e-mail distribution lists
O Support effective use and management of internal platforms including Box, Teams, and RescueNet
O Manage central calendar and support other Senior Leader scheduling as needed
Job Requirements:
Demonstrated Skills and Competencies:
• Strong organizational and time-management skills; proven ability to prioritize and deliver on time
• Attention to detail and strong analytical skills
• Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications
• Highly proficient in Microsoft Office suite
• Highly collaborative and able to work independently in a dynamic, cross-functional global team structure
• Ability to manage and work through change in a proactive and positive manner
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
#LI-GR1 § Primary responsibilities include the following: O Become an integra ‘super user’ to support the organization in the rollout of our financial ERP system O Provide central administrative support for financial related operations and ensure timely payments for goods and services, including: § Purchase card expense reports, subscription renewals, and other related filings § Consultant set-up and payment § General / misc. Integra expense filing O Lead on creating finance / procurement processes for unit and work to embed across teams O Manage IT equipment orders for unit O Provide limited support for department travel, key meetings, and conferences O Support other meeting scheduling as needed § additionally, while the current unit manager is on secondment, cover the following items and support as needed upon their return: O Support key internal AMU communications including: § AMU bulletin § AMU updates to department and broader organization § Support to staff meetings § Support to key initiatives, e.g. culture and inclusion § Other misc. inquiries and comms needs o Support AMU people processes and tools including onboarding resources, staff list management, unit-wide standards, and e-mail distribution lists O Support effective use and management of internal platforms including Box, Teams, and RescueNet O Manage central calendar and support other Senior Leader scheduling as needed ">


Job Experience: No Requirements

Work Hours: 8


Level of Education: High School

Job application procedure


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Job Info
Job Category: Accounting/ Finance jobs in Kenya
Job Type: Full-time
Deadline of this Job: 21 July 2022  
Duty Station: Within Kenya , Nairobi , East Africa
Posted: 14-07-2022
No of Jobs: 1
Start Publishing: 14-07-2022
Stop Publishing (Put date of 2030): 14-07-2066
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