Account Assistant- Payables

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Job Summary

The Accounts Assistant – Payables will be responsible for managing the accounts payable function, ensuring timely and accurate processing of supplier invoices, reconciliations, and payments. The role requires a detail-oriented individual with strong organizational skills and the ability to work in a fast-paced environment.

Key Responsibilities

Accounts Payable Management

• Receive, verify, and process supplier invoices and payment requests
• Ensure all invoices are properly approved and supported by relevant documentation
• Prepare and process payments (EFTs, cheques, mobile payments) in a timely manner

Reconciliations & Reporting

• Perform regular supplier statement reconciliations and resolve discrepancies
• Maintain accurate and up-to-date accounts payable records
• Assist in preparing accounts payable reports, aging reports, and schedules

Vendor Management

• Maintain supplier records and ensure accurate data entry in the system
• Respond to vendor queries and resolve payment issues professionally
• Build and maintain good relationships with suppliers

Compliance & Controls

• Ensure adherence to internal controls, policies, and financial procedures
• Support audit processes by providing required documentation
• Ensure compliance with statutory and tax requirements (e.g., VAT where applicable)

General Finance Support

• Assist in month-end closing processes related to payables
• Support other accounting functions as required by the finance team

Requirements

• Diploma or Degree in Accounting, Finance, or related field
• CPA Part II (or ongoing) is required
• Minimum 2–3 years’ experience in an accounts payable or finance role
• Experience using accounting systems/ERP is required
• Strong proficiency in Microsoft Excel

Key Competencies

• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Good analytical and problem-solving ability
• Integrity and ability to handle confidential information
• Effective communication and interpersonal skills

• Receive, verify, and process supplier invoices and payment requests
• Ensure all invoices are properly approved and supported by relevant documentation
• Prepare and process payments (EFTs, cheques, mobile payments) in a timely manner
• Perform regular supplier statement reconciliations and resolve discrepancies
• Maintain accurate and up-to-date accounts payable records
• Assist in preparing accounts payable reports, aging reports, and schedules
• Maintain supplier records and ensure accurate data entry in the system
• Respond to vendor queries and resolve payment issues professionally
• Build and maintain good relationships with suppliers
• Ensure adherence to internal controls, policies, and financial procedures
• Support audit processes by providing required documentation
• Ensure compliance with statutory and tax requirements (e.g., VAT where applicable)
• Assist in month-end closing processes related to payables
• Support other accounting functions as required by the finance team

• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Good analytical and problem-solving ability
• Integrity and ability to handle confidential information
• Effective communication and interpersonal skills
• Strong proficiency in Microsoft Excel

• Diploma or Degree in Accounting, Finance, or related field
• CPA Part II (or ongoing) is required
• Experience using accounting systems/ERP is required