Established in 1952, the Aga Khan Hospital in Kisumu is part of the Aga Khan Health Services (AKHS). It is a 61-bed acute care facility managed by qualified professionals who include experienced, full-time resident doctors and consultants. The hospital's objectives are to provide high quality, cost-effective health care to the population of Western Ke...

OVERALL RESPONSIBILITY

The successful candidate will be expected to manage and maintain accurate records of the hospital's inventory, including medical supplies (held for sale and consumables), Property Plant and Equipment and other materials with a view to maintaining an effective and accurate Inventory subsidiary, General ledger, and the PPE register in strict adherence to IFRSs; and safeguarding the assets of the hospital and its cluster.

KEY RESPONSIBILITIES

• Reconciling the Fixed Asset Register to the General Ledger Breaking down major categories of assets into cost, depreciation and net book value.
• Posting of all invoices in the ERP system ensuring accurate and appropriate capture for Description, Class, Cost and Depreciation rate for capex items. Reviewing Invoices against the provided documentation to ensure appropriateness, accuracy and completeness.
• Planning and scheduling the hospital’s Inventory checks, counts and asset verification and tagging exercises in liaison with the respective stakeholders as per policy and Circulating Quarterly count timetables to stakeholders, thereafter, ensuring follow up for variance explanations and corrective action is done as per policy.
• Review inventory adjustments requests for merit and ensure proper approvals in line with policy and approval matrices is sought before any adjustments are made.
• Ensure that all fixed asset additions are tagged accordingly before the asset is capitalized in the ERP.
• Review inventory disposals monthly and ensure the same are in line with company policy and fully analyzed and properly accounted for including retirement of assets from the register as per IFRS and maintain up to date register of asset disposals.
• Compute and run monthly depreciation per asset group ensuring correct accounting entries and accuracy as per IFRS.
• Ensure Subsidiary ledger – GL reconciliation of Fixed Assets & Stocks control balances is done before every monthly closing.
• Monitor all Stock In transit and follow up with the sock controllers to ensure timely clearance as per policy.
• Active participation in periodic internal and annual statutory audits.
• Lead efforts to safeguard the hospital’s inventory assets across all clusters, implementing controls and procedures to prevent loss and ensure accuracy.
• Analyze monthly inventory reports and provide insights to management, helping to optimize stock levels and reduce holding costs.
• Customer service and institutional quality agenda.

The requirements

• Bachelor’s degree in accounting, Commerce, Business Administration, or related discipline.
• CPA II
• 4 years in General accounting in a busy accounting department.
• Good command of accounting principles

• Reconciling the Fixed Asset Register to the General Ledger Breaking down major categories of assets into cost, depreciation and net book value.
• Posting of all invoices in the ERP system ensuring accurate and appropriate capture for Description, Class, Cost and Depreciation rate for capex items. Reviewing Invoices against the provided documentation to ensure appropriateness, accuracy and completeness.
• Planning and scheduling the hospital’s Inventory checks, counts and asset verification and tagging exercises in liaison with the respective stakeholders as per policy and Circulating Quarterly count timetables to stakeholders, thereafter, ensuring follow up for variance explanations and corrective action is done as per policy.
• Review inventory adjustments requests for merit and ensure proper approvals in line with policy and approval matrices is sought before any adjustments are made.
• Ensure that all fixed asset additions are tagged accordingly before the asset is capitalized in the ERP.
• Review inventory disposals monthly and ensure the same are in line with company policy and fully analyzed and properly accounted for including retirement of assets from the register as per IFRS and maintain up to date register of asset disposals.
• Compute and run monthly depreciation per asset group ensuring correct accounting entries and accuracy as per IFRS.
• Ensure Subsidiary ledger – GL reconciliation of Fixed Assets & Stocks control balances is done before every monthly closing.
• Monitor all Stock In transit and follow up with the sock controllers to ensure timely clearance as per policy.
• Active participation in periodic internal and annual statutory audits.
• Lead efforts to safeguard the hospital’s inventory assets across all clusters, implementing controls and procedures to prevent loss and ensure accuracy.
• Analyze monthly inventory reports and provide insights to management, helping to optimize stock levels and reduce holding costs.
• Customer service and institutional quality agenda.

• Good command of accounting principles

• Bachelor’s degree in accounting, Commerce, Business Administration, or related discipline.
• CPA II