Background

Marie Stopes International is an international non-governmental organisation providing contraception and safe abortion services in 37 countries around the world. Marie Stopes International as an organisation lobbies in favour of access to abortion, and provides a variety of sexual and reproductive healthcare services including advice, vasectomies, and aborti...

Key Responsibilities

Recording & Replenishment of petty cash float

The activities include:

• Receipt of reimbursement claims from the respective centres
• Verify accuracy of report and cash certificate and prepare expenditure worksheet
• Post expenses on expenditure worksheet to SUN
• Prepare reimbursement request for approval promptly

Management and reconciliation of staff receivables

The activities include:

• Receive staff advance requests, update request with information on the status of the employee account and send for approval
• Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
• Generate accurate and fully supported documents for EFT & Mpesa payment
• Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
• Reconcile staff debtors accounts and promptly pass correct adjusting entries
• Prepare an aged debtors listing monthly and circulate to departmental heads
• Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
• Process & record adhoc staff related requests ie claims, reimbursement

Bank reconciliation & Posting of Pillar 3 Debtor Payments

The activities include:

• Prepare assigned monthly bank reconciliation statements
• Follow up and resolve outstanding amounts on the bank reconciliation statement
• Post and allocate received payments accurately against corresponding accounts and bank ledger
• Activate account with Nil balance for new order processing

Rejection Claims Review and Documentation

The activities include:

• Review insurance feedback on rejected or partially paid claims by identifying root causes of rejection
• Share complete appeal documentation with the insurer and track responses for resolution
• Send write-off for agreed liability to Finance Director for approval and share with Finance for posting on SUN
• Follow up on appealed claims to ensure timely reconsideration and payment
• Prepare clear appeal justifications supported by validated claim documentation

Process & Efficiency Improvement in collaboration with HFO

• Maintain clear and organized documentation to support audit and reporting requirements
• Identify systemic gaps driving claim rejections
• Communicate corrective guidance to centres
• Recommend and support targeted training interventions
• Clarify insurer guidelines and ensure consistent interpretation Reduce repeat rejections through continuous feedback

Any other duties assigned

• Participate in month end review and closure
• Participate in stock take exercises
• Participate in asset verification exercise
• Prepare phased budgets, BVAs and reports for assigned projects

REQUIREMENTS

Knowledge, skills and attitudes

Qualifications:

Bachelor’s degree in finance or related fields from a recognized institution of higher learning or CPA

The Candidate should have experience working with any ERP system (working knowledge of inflow and SUN will be an added advantage).

Experience:

Minimum three years’ work experience in accounting either in private sector or NGO

Skills:

• Possess excellent data entry and processing skills
• Good organisational skills
• Ability to influence and communicate effectively.
• Ability to work with minimum supervision.

• Recording & Replenishment of petty cash float
• Receipt of reimbursement claims from the respective centres
• Verify accuracy of report and cash certificate and prepare expenditure worksheet
• Post expenses on expenditure worksheet to SUN
• Prepare reimbursement request for approval promptly
• Management and reconciliation of staff receivables
• Receive staff advance requests, update request with information on the status of the employee account and send for approval
• Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
• Generate accurate and fully supported documents for EFT & Mpesa payment
• Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
• Reconcile staff debtors accounts and promptly pass correct adjusting entries
• Prepare an aged debtors listing monthly and circulate to departmental heads
• Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
• Process & record adhoc staff related requests ie claims, reimbursement
• Bank reconciliation & Posting of Pillar 3 Debtor Payments
• Prepare assigned monthly bank reconciliation statements
• Follow up and resolve outstanding amounts on the bank reconciliation statement
• Post and allocate received payments accurately against corresponding accounts and bank ledger
• Activate account with Nil balance for new order processing
• Rejection Claims Review and Documentation
• Review insurance feedback on rejected or partially paid claims by identifying root causes of rejection
• Share complete appeal documentation with the insurer and track responses for resolution
• Send write-off for agreed liability to Finance Director for approval and share with Finance for posting on SUN
• Follow up on appealed claims to ensure timely reconsideration and payment
• Prepare clear appeal justifications supported by validated claim documentation
• Process & Efficiency Improvement in collaboration with HFO
• Maintain clear and organized documentation to support audit and reporting requirements
• Identify systemic gaps driving claim rejections
• Communicate corrective guidance to centres
• Recommend and support targeted training interventions
• Clarify insurer guidelines and ensure consistent interpretation Reduce repeat rejections through continuous feedback
• Any other duties assigned
• Participate in month end review and closure
• Participate in stock take exercises
• Participate in asset verification exercise
• Prepare phased budgets, BVAs and reports for assigned projects

• excellent data entry and processing skills
• Good organisational skills
• Ability to influence and communicate effectively
• Ability to work with minimum supervision

• Bachelor’s degree in finance or related fields from a recognized institution of higher learning or CPA
• experience working with any ERP system (working knowledge of inflow and SUN will be an added advantage)