Position Summary

HIAS seeks to recruit an Accounting Associates to support the finance department. The Associate will be responsible for processing invoices, preparing and issuing payments to clients and suppliers.

Responsibilities

• Reviewing clients’ financial assistance requisitions and preparing a schedule for payments
• Making petty cash/M-Pesa payments and preparing petty cash ledgers
• Preparing cash count certificates for the office.
• Processing client assistance and program requisitions.
• Preparing and handling payments due to suppliers.
• Assist in reconciling balance sheet items and monthly bank reconciliations.
• Review and verify incoming invoices for accuracy, proper approvals, and appropriate documentation in compliance with donor rules, tax regulations, and internal financial controls
• Assist in the preparation of donor budgets and budgetary control reports for donors.
• Assist in the preparation for the audit of books of accounts by internal and external auditors by providing necessary documentation related to accounts payable
• Assist in compiling procurement documentation and filing,
• Assist in the generation of Local Purchase Orders
• Entering transactions into the NetSuite Accounting System.
• Perform other related duties as assigned.

Qualifications

• A minimum of either a Degree in Accounting or Finance or a CPA (2)
• Minimum of 1years of working experience
• Working knowledge of and experience in the NetSuite Accounting System.
• Excellent analytical skills and attention to detail.
• Solid organizational skills as well as the ability to be flexible and work well under pressure.
• Knowledge of procurement and financial compliance in the NGO sector
• Understanding of local tax and statutory obligations related to payments
• Knowledge of PSEA and AAP.

• Reviewing clients’ financial assistance requisitions and preparing a schedule for payments
• Making petty cash/M-Pesa payments and preparing petty cash ledgers
• Preparing cash count certificates for the office.
• Processing client assistance and program requisitions.
• Preparing and handling payments due to suppliers.
• Assist in reconciling balance sheet items and monthly bank reconciliations.
• Review and verify incoming invoices for accuracy, proper approvals, and appropriate documentation in compliance with donor rules, tax regulations, and internal financial controls
• Assist in the preparation of donor budgets and budgetary control reports for donors.
• Assist in the preparation for the audit of books of accounts by internal and external auditors by providing necessary documentation related to accounts payable
• Assist in compiling procurement documentation and filing,
• Assist in the generation of Local Purchase Orders
• Entering transactions into the NetSuite Accounting System.
• Perform other related duties as assigned.

• Excel skills
• NetSuite Accounting System
• Analytical skills
• Attention to detail
• Organizational skills
• Flexibility
• Ability to work well under pressure
• Knowledge of procurement and financial compliance in the NGO sector
• Understanding of local tax and statutory obligations related to payments
• Knowledge of PSEA and AAP.

• Degree in Accounting or Finance or CPA (2)
• 1 year of experience
• Working knowledge of and experience in the NetSuite Accounting System.
• Excellent analytical skills and attention to detail.
• Solid organizational skills as well as the ability to be flexible and work well under pressure.
• Knowledge of procurement and financial compliance in the NGO sector
• Understanding of local tax and statutory obligations related to payments
• Knowledge of PSEA and AAP.