Accounting Manager

Responsibilities & Deliverables

Country Office Financial Support (25%)

• Provide financial support to country offices and regional teams in budgeting, burn rate, reforecast, financial management and strengthening of core global systems to the countries within the Region.
• Ensure audits are tracked and deadlines are met. Support country office teams in tracking and follow-up of audit findings so they are addressed in a timely manner.
• Manage and own budget burn rate report for the region and provide insights into Regional and country leadership.
• Work with country finance and leadership teams to establish regular review and understanding of burn rate and spending.
• Coordinate country office support optimizing core global systems and financial management.
• Support country offices to ensure audit readiness and track audit completion and tasks.
• Track audit findings and work with country offices to ensure that they are addressed in a timely manner.

Financial Management (20%)

• Continuously monitor and assess adequacy of country systems and procedures for transparent accounting, financial management and reporting.
• Perform analytical review of general ledger accounts and reconciling balance sheet accounts including staff advance reconciliations on monthly basis.
• Support country offices to maintain a proper accounting system, and financial management processes.
• Support country offices to develop improvement plans for financial management and strengthening of core global systems.

Financial Capacity (25%)

• Provide financial management capacity building to the Regional and Country Office teams to ensure compliance with Heifer International policies, donor requirements and relevant government authorities.
• Design standardized toolkits for improving financial management across all country offices.
• Coordinate training of country programs in implementing core global systems in liaison with the Network services (Global) node.
• Coordinate implementation and institutionalization of Heifer’s systems and tools, including documenting and sharing of best practices for cross-area replication and support.
• Coordinate the roll-out and implementation of standardized tools across country offices.

Report Preparation and Presentation (10%)

• Ensure proper and accurate accounting and reporting of all funds in accordance with the grant/donor requirements, including all expenses that are allowable and charged correctly.
• Partner with Enterprise Accounting in the periodic close, ensuring accurate and timely financial statements for global consolidation.
• Ensure preparation of the audit schedules, materials and other documentation for annual or internal audits, reviews and evaluations.
• Prepare and submit monthly, quarterly and annual financial reports and statements as per management requirement.
• Collect and facilitate review of special reports for internal control when required.
• Ensure the maintenance of an accurate and up to date fixed asset register.

Financial Control and Risk management. (10%)

• Support Country office finance teams to develop finance and operational risk management plans as semi-autonomous nodes.
• Support the implementation and monitoring of internal controls and financial policies and procedures.
• Ensure that all statutory requirements of the organization are met.
• Ensure that the organization makes all required government remittances and remits applicable taxes as and when required.
• Organize donor records, and ensure internal controls are maintained.

Supervision and Monitoring (10%)

• Supports country program finance staff and provides guidance to their work and encourages their professional growth.
• Supports finance staff through coaching and mentoring.
• Mentor country finance staff as needed.

Minimum Requirements

• A Bachelor’s degree or equivalent in Finance or Accounting or a related field.
• Ten (10) years of related experience and at least 3 – 5 years in a managerial role.
• CPA, ACCA or CIMA qualification with NGO experience and significant experience with managing grants and donor financial reporting.

• Provide financial support to country offices and regional teams in budgeting, burn rate, reforecast, financial management and strengthening of core global systems to the countries within the Region.
• Ensure audits are tracked and deadlines are met. Support country office teams in tracking and follow-up of audit findings so they are addressed in a timely manner.
• Manage and own budget burn rate report for the region and provide insights into Regional and country leadership.
• Work with country finance and leadership teams to establish regular review and understanding of burn rate and spending.
• Coordinate country office support optimizing core global systems and financial management.
• Support country offices to ensure audit readiness and track audit completion and tasks.
• Track audit findings and work with country offices to ensure that they are addressed in a timely manner.
• Continuously monitor and assess adequacy of country systems and procedures for transparent accounting, financial management and reporting.
• Perform analytical review of general ledger accounts and reconciling balance sheet accounts including staff advance reconciliations on monthly basis.
• Support country offices to maintain a proper accounting system, and financial management processes.
• Support country offices to develop improvement plans for financial management and strengthening of core global systems.
• Provide financial management capacity building to the Regional and Country Office teams to ensure compliance with Heifer International policies, donor requirements and relevant government authorities.
• Design standardized toolkits for improving financial management across all country offices.
• Coordinate training of country programs in implementing core global systems in liaison with the Network services (Global) node.
• Coordinate implementation and institutionalization of Heifer’s systems and tools, including documenting and sharing of best practices for cross-area replication and support.
• Coordinate the roll-out and implementation of standardized tools across country offices.
• Ensure proper and accurate accounting and reporting of all funds in accordance with the grant/donor requirements, including all expenses that are allowable and charged correctly.
• Partner with Enterprise Accounting in the periodic close, ensuring accurate and timely financial statements for global consolidation.
• Ensure preparation of the audit schedules, materials and other documentation for annual or internal audits, reviews and evaluations.
• Prepare and submit monthly, quarterly and annual financial reports and statements as per management requirement.
• Collect and facilitate review of special reports for internal control when required.
• Ensure the maintenance of an accurate and up to date fixed asset register.
• Support Country office finance teams to develop finance and operational risk management plans as semi-autonomous nodes.
• Support the implementation and monitoring of internal controls and financial policies and procedures.
• Ensure that all statutory requirements of the organization are met.
• Ensure that the organization makes all required government remittances and remits applicable taxes as and when required.
• Organize donor records, and ensure internal controls are maintained.
• Supports country program finance staff and provides guidance to their work and encourages their professional growth.
• Supports finance staff through coaching and mentoring.
• Mentor country finance staff as needed.

• A Bachelor’s degree or equivalent in Finance or Accounting or a related field.
• Ten (10) years of related experience and at least 3 – 5 years in a managerial role.
• CPA, ACCA or CIMA qualification with NGO experience and significant experience with managing grants and donor financial reporting.