Job summary

We are seeking a detail-oriented, organized, and proactive Accounts / Admin Assistant to join our team. The successful candidate will support the finance and administration functions by ensuring accurate financial records, smooth office operations, and timely administrative support.

Key Responsibilities

Accounts Duties

• Prepare invoices, receipts, payment vouchers, and petty cash reconciliations.
• Record daily financial transactions and maintain accurate accounting records.
• Assist in bank reconciliations and monitoring cash flow.
• Follow up on receivables and outstanding payments.
• Support payroll preparation and statutory remittances.
• Maintain supplier and client account records.
• Assist in preparation of monthly financial reports.
• Ensure proper filing of all finance documents.

Administrative Duties

• Manage office correspondence, calls, and emails.
• Maintain office filing systems and records.
• Coordinate meetings, appointments, and schedules.
• Procure office supplies and manage inventory.
• Support HR administration including staff records and onboarding documents.
• Ensure smooth day-to-day office operations.
• Handle any other duties assigned by management.

Qualifications & Experience

• Diploma or Degree in Accounting, Finance, Business Administration, or related field.
• CPA Part II or equivalent will be an added advantage.
• Minimum 2 years’ experience in a similar role in a Real Estate Company.
• Proficiency in Microsoft Office Suite, especially Excel.
• Knowledge of accounting software is an added advantage.
• Strong organizational and multitasking skills.
• High level of integrity, accuracy, and confidentiality.
• Good communication and interpersonal skills.

• Prepare invoices, receipts, payment vouchers, and petty cash reconciliations.
• Record daily financial transactions and maintain accurate accounting records.
• Assist in bank reconciliations and monitoring cash flow.
• Follow up on receivables and outstanding payments.
• Support payroll preparation and statutory remittances.
• Maintain supplier and client account records.
• Assist in preparation of monthly financial reports.
• Ensure proper filing of all finance documents.
• Manage office correspondence, calls, and emails.
• Maintain office filing systems and records.
• Coordinate meetings, appointments, and schedules.
• Procure office supplies and manage inventory.
• Support HR administration including staff records and onboarding documents.
• Ensure smooth day-to-day office operations.
• Handle any other duties assigned by management.

• Proficiency in Microsoft Office Suite, especially Excel.
• Knowledge of accounting software is an added advantage.
• Strong organizational and multitasking skills.
• High level of integrity, accuracy, and confidentiality.
• Good communication and interpersonal skills.

• Diploma or Degree in Accounting, Finance, Business Administration, or related field.
• CPA Part II or equivalent will be an added advantage.
• Minimum 2 years’ experience in a similar role in a Real Estate Company.