Background

Harley’s Limited is a company registered in 1953 that deals in the sales, marketing and distribution of healthcare products, pharmaceuticals, surgical-equipment, medical equipment, ophthalmic equipment, theatre equipment and OTC products. The volume of business generated since the current management took over from 1975 has continued to grow steadily. At th...

We are seeking to recruit a detail-oriented and proactive Accounts Assistant to support our Mombasa branch operations. The successful candidate will be responsible for supporting the Finance function by ensuring accurate processing and recording of cash transactions, maintaining proper financial records and providing excellent customer service during payment collection.

Key responsibilities include receipting payments, reconciling cash collections, preparing daily cash reports, banking collections and ensuring compliance with established financial policies and procedures.

KEY RESPONSIBILITIES

Sell Cashiering & Reconciliation:

Manage cash and M-Pesa transactions, maintain accurate records, and perform daily cash and bank reconciliations to ensure consistency with physical balances.

Invoicing & Financial Processing:

Enter and process customer sales orders in NetSuite ERP, generate accurate invoices, debit and credit notes, and coordinate with teams to ensure timely fulfillment and compliance with documentation standards.

Financial Documentation & Reporting:

Prepare monthly branch financial and operational reports; maintain organized and up-to-date records in both digital and physical formats.

Administrative & Reception Support:

Provide front-desk support, handle calls, visitors, mail and office supplies, and assist with filing, housekeeping and general administrative tasks.

Stakeholder Support & Service Excellence:

Offer prompt professional support to internal teams, customers, vendors and principals. Collaborate across departments to resolve queries and improve service delivery.

Compliance & Process Adherence:

Follow all SOPs, financial and governance policies and quality standards. Support audits, compliance training and continuous improvement initiatives.

Team Support & Positive Work Culture:

Contribute to a cohesive work environment, support colleagues, and maintain a proactive, solutions-oriented attitude.

QUALIFICATIONS & EXPERIENCE

• CPA Part II and/or Diploma in Finance, Accounting or a related field.
• At least 2 years of relevant experience in a similar financial with administration function preferably within a busy commercial or healthcare environment.
• Proficiency in basic accounting, cashiering, invoicing, and in the use of ERP systems (NetSuite experience will be an advantage).
• Competency in Microsoft Excel, general bookkeeping tools and M-Pesa reconciliation processes.
• High level of accuracy, integrity and confidentiality in handling financial data.
• Strong interpersonal and communication skills to support cross-functional collaboration.
• Excellent organizational skills, keen attention to detail, and ability to manage multiple tasks simultaneously.

• Manage cash and M-Pesa transactions, maintain accurate records, and perform daily cash and bank reconciliations to ensure consistency with physical balances.
• Enter and process customer sales orders in NetSuite ERP, generate accurate invoices, debit and credit notes, and coordinate with teams to ensure timely fulfillment and compliance with documentation standards.
• Prepare monthly branch financial and operational reports; maintain organized and up-to-date records in both digital and physical formats.
• Provide front-desk support, handle calls, visitors, mail and office supplies, and assist with filing, housekeeping and general administrative tasks.
• Offer prompt professional support to internal teams, customers, vendors and principals. Collaborate across departments to resolve queries and improve service delivery.
• Follow all SOPs, financial and governance policies and quality standards. Support audits, compliance training and continuous improvement initiatives.
• Contribute to a cohesive work environment, support colleagues, and maintain a proactive, solutions-oriented attitude.

• Proficiency in basic accounting, cashiering, invoicing, and in the use of ERP systems (NetSuite experience will be an advantage).
• Competency in Microsoft Excel, general bookkeeping tools and M-Pesa reconciliation processes.
• High level of accuracy, integrity and confidentiality in handling financial data.
• Strong interpersonal and communication skills to support cross-functional collaboration.
• Excellent organizational skills, keen attention to detail, and ability to manage multiple tasks simultaneously.

• CPA Part II and/or Diploma in Finance, Accounting or a related field.