Background information about the job or company (e.g., role context, company overview)

Established in 2019, the Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) was created to address these four crises, maximizing impact for change at key points in the food system.

Responsibilities or duties

Support in the registration of NBO transactions.

Support in payment processing ensuring all payments are adequately supported, authorized, and registered into the system on a timely basis.

Support in timely reconciliation of month end cash and bank balances between cashbooks/petty cash and banks statements.

Assist in processing travel advance requests vouchers and legalizations from staff on completion of activities and any necessary communications/follow up required to close staff accounts.

Support in the management and reconciliation of supplier accounts.

Support in the management of mileage recovery journals.

Assist during month end processes as may be assigned.

Support Treasury unit as may be assigned.

Filing management, document consolidation and scanning, printing & filing of documents in the digital archiving platform and Storeroom as appropriate.

Assist in the management of the digital archiving platform and maintaining month end reconciliation of documents uploaded versus actual transactions for the month.

Provide support in both external and internal audit processes.

Complete and update weekly tracker/control files and follow up as necessary.

Any other tasks as may be assigned.

Qualifications or requirements (e.g., education, skills)

Qualifications and requirements

Bachelor’s degree in economics, accounting, finance and related fields.

Proficiency in relevant software packages (Microsoft Office Suite).

Knowledge of or experience with financial management software.

Full professional proficiency of the English language, both written and spoken

Solid interpersonal, communications and teamwork skills; courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.

Well-developed skills in personal organization, filing and priority setting, problem solving and accuracy.

Strong client orientation and service approach

Sound judgment and initiative; ability to work independently within the assigned area

Working knowledge of other languages.

Experience needed

At least two (2) years of relevant work experience in finance units in process-oriented / transactional activities preferably gained in an international organization.

• Support in the registration of NBO transactions.
• Support in payment processing ensuring all payments are adequately supported, authorized, and registered into the system on a timely basis.
• Support in timely reconciliation of month end cash and bank balances between cashbooks/petty cash and banks statements.
• Assist in processing travel advance requests vouchers and legalizations from staff on completion of activities and any necessary communications/follow up required to close staff accounts.
• Support in the management and reconciliation of supplier accounts.
• Support in the management of mileage recovery journals.
• Assist during month end processes as may be assigned.
• Support Treasury unit as may be assigned.
• Filing management, document consolidation and scanning, printing & filing of documents in the digital archiving platform and Storeroom as appropriate.
• Assist in the management of the digital archiving platform and maintaining month end reconciliation of documents uploaded versus actual transactions for the month.
• Provide support in both external and internal audit processes.
• Complete and update weekly tracker/control files and follow up as necessary.
• Any other tasks as may be assigned.

• Proficiency in relevant software packages (Microsoft Office Suite).
• Knowledge of or experience with financial management software.
• Full professional proficiency of the English language, both written and spoken.
• Solid interpersonal, communications and teamwork skills; courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
• Well-developed skills in personal organization, filing and priority setting, problem solving and accuracy.
• Strong client orientation and service approach.
• Sound judgment and initiative; ability to work independently within the assigned area.
• Working knowledge of other languages.

• Bachelor’s degree in economics, accounting, finance and related fields.