Job summary

Our client is a leading technology solutions provider based in Nairobi, Kenya. The company delivers innovative solutions designed to simplify, streamline, and strengthen businesses. Its solutions include Queue Management Systems, Visitor Management Systems, Time & Attendance Systems, Electronic Security Systems, Hospital Management systems, etc

Min Qualification:

Bachelors

Experience Level:

Mid level

Experience Length:

3 years

Language Requirement:

English

Working Hours:

Full Time - 9 to 5

Applicant Location:

Nairobi, Kenya

Job descriptions & requirements

The Accounts Assistant – Payables will be responsible for managing effectively the payment obligations of the company, maintain good relationships with vendors, ensure accurate financial records, and contribute to the overall financial health and efficiency of the organization.

Key Responsibilities

Accounts Payable Management

• Receive, verify, and process supplier invoices and payment requests
• Ensure all invoices are properly approved and supported by relevant documentation
• Prepare and process payments (EFTs, cheques, mobile payments) in a timely manner

Reconciliations & Reporting

• Perform regular supplier statement reconciliations and resolve discrepancies
• Maintain accurate and up-to-date accounts payable records
• Assist in preparing accounts payable reports, aging reports, and schedules

Vendor Management

• Maintain supplier records and ensure accurate data entry in the system
• Respond to vendor queries and resolve payment issues professionally
• Build and maintain good relationships with suppliers

Compliance & Controls

• Ensure adherence to internal controls, policies, and financial procedures
• Support audit processes by providing required documentation
• Ensure compliance with statutory and tax requirements (e.g., VAT where applicable)

General Finance Support

• Assist in month-end closing processes related to payables
• Support other accounting functions as required by the finance team

Qualifications & Requirements

• Diploma or Degree in Accounting, Finance, or related field
• CPA Part II (or ongoing) is required
• Minimum 2–3 years’ experience in an accounts payable or finance role
• Experience using accounting systems/ERP is required
• Strong proficiency in Microsoft Excel

• Receive, verify, and process supplier invoices and payment requests
• Ensure all invoices are properly approved and supported by relevant documentation
• Prepare and process payments (EFTs, cheques, mobile payments) in a timely manner
• Perform regular supplier statement reconciliations and resolve discrepancies
• Maintain accurate and up-to-date accounts payable records
• Assist in preparing accounts payable reports, aging reports, and schedules
• Maintain supplier records and ensure accurate data entry in the system
• Respond to vendor queries and resolve payment issues professionally
• Build and maintain good relationships with suppliers
• Ensure adherence to internal controls, policies, and financial procedures
• Support audit processes by providing required documentation
• Ensure compliance with statutory and tax requirements (e.g., VAT where applicable)
• Assist in month-end closing processes related to payables
• Support other accounting functions as required by the finance team

• Strong proficiency in Microsoft Excel

• Diploma or Degree in Accounting, Finance, or related field
• CPA Part II (or ongoing) is required
• Minimum 2–3 years’ experience in an accounts payable or finance role
• Experience using accounting systems/ERP is required