Background

Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business. We have a team of professional HR consultants with extensive experience in all people management issues, and we are therefore well placed to offer advice for private, public and n...

Responsibilities;

Data Entry:

Assisting the Accounting & Finance Manager with data entry tasks for accounting & bookkeeping

Invoice Processing:

• Prepare and process invoices promptly together with any copies and other documentation such as delivery notes
• Verify the accuracy of billing information including quantities and pricing

Filing & Record Keeping:

• Maintaining organized and up-to-date records of invoices and related documentation
• Ensuring all records are filed properly and easily accessible for reference or audit

Invoicing Queries:

• Responding to and resolving discrepancies and issues with sales, credit control and dispatch departments
• Preparing documentation for credit note requests for processing by Accounting & Finance Manager

Collaboration & Coordination:

• Coordinating with the Warehousing & Dispatch teams to receive invoicing requests
• Submitting promptly to the Warehousing & Dispatch teams generated invoices and delivery notes

Compliance & Controls:

Ensuring invoicing process is compliant with company policies and procedures

What we expect of you

• Attention to detail to ensure accuracy
• Efficiency and speed in your working style for quick processing of paperwork
• Excellent time management skills to prioritize and manage multiple invoices effectively
• Strong organizational skills to maintain an accessible documentation trail
• Motivation to work well under pressure in a fast-paced work environment
• Teamwork and ability to collaborate with other colleagues
• Proactive mindset to raise any questions or queries if and when they arise

Must-haves

Qualification

• Proven experience (at least 2 years) in an Accounts Assistant role
• Accounting qualification
• Proficiency in the use of computer software and Microsoft Office applications
• Excellent interpersonal skills, with the ability to negotiate and handle challenging conversations tactfully.

• Assisting the Accounting & Finance Manager with data entry tasks for accounting & bookkeeping
• Prepare and process invoices promptly together with any copies and other documentation such as delivery notes
• Verify the accuracy of billing information including quantities and pricing
• Maintaining organized and up-to-date records of invoices and related documentation
• Ensuring all records are filed properly and easily accessible for reference or audit
• Responding to and resolving discrepancies and issues with sales, credit control and dispatch departments
• Preparing documentation for credit note requests for processing by Accounting & Finance Manager
• Coordinating with the Warehousing & Dispatch teams to receive invoicing requests
• Submitting promptly to the Warehousing & Dispatch teams generated invoices and delivery notes
• Ensuring invoicing process is compliant with company policies and procedures

• Attention to detail
• Efficiency and speed
• Excellent time management skills
• Strong organizational skills
• Motivation to work well under pressure
• Teamwork and ability to collaborate
• Proactive mindset
• Proficiency in the use of computer software and Microsoft Office applications
• Excellent interpersonal skills
• Ability to negotiate and handle challenging conversations tactfully

• Proven experience (at least 2 years) in an Accounts Assistant role
• Accounting qualification
• Proficiency in the use of computer software and Microsoft Office applications
• Excellent interpersonal skills, with the ability to negotiate and handle challenging conversations tactfully.