To ensure accurate, timely, and compliant processing of all hotel payables, maintaining proper financial records and supporting efficient cash flow management in line with hotel policies and accounting standards. To support the finance department by accurately processing supplier invoices, managing accounts payable, and ensuring timely payments in line with company policies and procedures.

Key Responsibilities

Accounts Payable Operations

• Process supplier invoices accurately and timely in the accounting system
• Verify invoices against purchase orders, delivery notes, and contracts
• Ensure correct account coding, tax treatment, and authorization
• Prepare and process payments (cheques, bank transfers, online payments)
• Maintain vendor master files and resolve discrepancies with suppliers

Reconciliations & Reporting

• Reconcile supplier statements and follow up on outstanding balances
• Assist in month-end closing related to payables
• Prepare aging reports and payment schedules
• Work hand in hand with controller on end month stock takes.
• Support audits by providing required documentation and explanations

Compliance & Controls

• Ensure compliance with hotel policies, internal controls, and approval limits
• Adhere to accounting standards, tax regulations, and statutory requirements
• Safeguard confidentiality of financial information
• Safeguard and Control of Company Assets

Coordination & Support

• Liaise with procurement, receiving, stores, and operations departments
• Respond to supplier inquiries professionally and promptly
• Support Finance Manager with ad-hoc accounting tasks

Key Performance Indicators (KPIs)

• Timeliness and accuracy of invoice processing
• Reduction in invoice discrepancies and payment delays
• Supplier satisfaction and issue resolution time
• Compliance with internal controls and audit requirements

Qualifications & Experience

• Diploma or Bachelor’s degree in Accounting, Finance, or related field
• Minimum 1–3 years’ experience in accounts payable, preferably in hospitality
• Knowledge of hotel accounting systems (e.g., Xero, QuickBooks – advantage)
• CPA Part II or equivalent (added advantage)
• Minimum 2 years’ work experience in accounts payable or similar role
• Experience in Hospitality industry will be an added advantage.

Skills & Competencies

• Strong attention to detail and accuracy
• Good knowledge of accounting principles
• Proficiency in MS Excel and accounting software
• Strong organizational and time management skills
• Ability to work under pressure and meet deadlines
• Good communication and interpersonal skills

• Process supplier invoices accurately and timely in the accounting system
• Verify invoices against purchase orders, delivery notes, and contracts
• Ensure correct account coding, tax treatment, and authorization
• Prepare and process payments (cheques, bank transfers, online payments)
• Maintain vendor master files and resolve discrepancies with suppliers
• Reconcile supplier statements and follow up on outstanding balances
• Assist in month-end closing related to payables
• Prepare aging reports and payment schedules
• Work hand in hand with controller on end month stock takes.
• Support audits by providing required documentation and explanations
• Ensure compliance with hotel policies, internal controls, and approval limits
• Adhere to accounting standards, tax regulations, and statutory requirements
• Safeguard confidentiality of financial information
• Safeguard and Control of Company Assets
• Liaise with procurement, receiving, stores, and operations departments
• Respond to supplier inquiries professionally and promptly
• Support Finance Manager with ad-hoc accounting tasks

• Strong attention to detail and accuracy
• Good knowledge of accounting principles
• Proficiency in MS Excel and accounting software
• Strong organizational and time management skills
• Ability to work under pressure and meet deadlines
• Good communication and interpersonal skills

• Diploma or Bachelor’s degree in Accounting, Finance, or related field
• Minimum 1–3 years’ experience in accounts payable, preferably in hospitality
• Knowledge of hotel accounting systems (e.g., Xero, QuickBooks – advantage)
• CPA Part II or equivalent (added advantage)
• Minimum 2 years’ work experience in accounts payable or similar role
• Experience in Hospitality industry will be an added advantage.