Background

Our client, a fast-growing retail chain in Nairobi, is looking to hire a detail-oriented and motivated Accounts Assistant to support day-to-day financial operations across store activities. This role offers hands-on exposure to retail finance, inventory management, and statutory compliance, with an opportunity to grow within a dynamic retail environment.

Core Duties and Responsibilities

Maintain and reconcile general ledger accounts and bank statements.

Assist in preparation of monthly financial reports including Profit & Loss statements, balance sheets, and cash flow reports.

Manage daily store transactions and perform reconciliation of POS (Point of Sale) reports against cash, credit card, and mobile payments.

Reconcile daily sales with bank deposits and ensure accuracy of recorded revenue.

Support inventory management by participating in stock-takes and reconciling physical stock with system records.

Identify and report stock discrepancies and support loss-control measures.

Verify supplier invoices against Goods Received Notes (GRNs) before processing payments.

Assist in managing Accounts Payable and maintaining proper supplier reconciliations.

Support payroll processing including calculation of wages, overtime, and commissions.

Assist in calculation and filing of VAT, PAYE, and other statutory deductions.

Assist in budget preparation and provide basic variance analysis where required.

Maintain proper financial documentation and ensure compliance with company policies.

Coordinate with auditors by preparing required documentation during reviews.

Any other duties as assigned by management.

Job Specifications and Qualifications

CPA Foundation or CPA Part I.

Minimum 2 years’ accounting experience, preferably in retail or supermarket operations.

Experience with POS reconciliation and inventory accounting is an added advantage.

Proficiency in accounting software and Microsoft Excel.

Key Competencies

Strong attention to detail and accuracy.

High integrity and accountability.

Good analytical and problem-solving skills.

Strong organizational and time management abilities.

Ability to work effectively in a fast-paced retail environment.

• Maintain and reconcile general ledger accounts and bank statements.
• Assist in preparation of monthly financial reports including Profit & Loss statements, balance sheets, and cash flow reports.
• Manage daily store transactions and perform reconciliation of POS (Point of Sale) reports against cash, credit card, and mobile payments.
• Reconcile daily sales with bank deposits and ensure accuracy of recorded revenue.
• Support inventory management by participating in stock-takes and reconciling physical stock with system records.
• Identify and report stock discrepancies and support loss-control measures.
• Verify supplier invoices against Goods Received Notes (GRNs) before processing payments.
• Assist in managing Accounts Payable and maintaining proper supplier reconciliations.
• Support payroll processing including calculation of wages, overtime, and commissions.
• Assist in calculation and filing of VAT, PAYE, and other statutory deductions.
• Assist in budget preparation and provide basic variance analysis where required.
• Maintain proper financial documentation and ensure compliance with company policies.
• Coordinate with auditors by preparing required documentation during reviews.
• Any other duties as assigned by management.

• Strong attention to detail and accuracy.
• High integrity and accountability.
• Good analytical and problem-solving skills.
• Strong organizational and time management abilities.
• Ability to work effectively in a fast-paced retail environment.
• Proficiency in accounting software and Microsoft Excel.

• CPA Foundation or CPA Part I.
• Minimum 2 years’ accounting experience, preferably in retail or supermarket operations.
• Experience with POS reconciliation and inventory accounting is an added advantage.