About Us

At Brown’s Food Co., we are committed to quality, sustainability, and innovation. From cheese to yogurt, ice cream to crackers, we craft each product with care, sourcing local ingredients and maintaining the highest standards. We currently serve a diverse market across East Africa including major hotels, lodges, airlines, retailers, and fast-food chains.

JOB PURPOSE

The Accounts Clerk will support the Finance Department in maintaining accurate financial records, processing financial transactions, and ensuring proper documentation of all accounting activities. The role involves assisting with day-to-day accounting functions including receivables, payables, reconciliations, and financial record management.

KEY RESPONSIBILITIES

1. Accounts Payable

• Receive, verify, and process supplier invoices and ensure proper documentation before payment.
• Prepare payment vouchers and assist in processing supplier payments.
• Maintain accurate records of all supplier transactions.
• Reconcile supplier statements and resolve discrepancies.
• Follow up on pending invoices and payment approvals.

2. Accounts Receivable

• Assist in preparing and issuing customer invoices.
• Record incoming payments and update customer accounts.
• Track outstanding receivables and follow up on overdue payments.
• Maintain updated customer account records.

3. Financial Records & Data Entry

• Record financial transactions in the accounting system accurately and promptly.
• Maintain proper filing of financial documents, both physical and electronic.
• Ensure supporting documents are attached to all accounting entries.
• Update financial spreadsheets and accounting registers.

4. Bank and Cash Management

• Assist in preparing bank reconciliations.
• Record and monitor petty cash transactions.
• Support the preparation of cash payment vouchers and receipts.
• Ensure accurate posting of bank transactions.

6. Financial Reporting Support

• Assist in preparing basic financial reports and schedules.
• Support month-end and year-end closing processes.
• Prepare reports on expenses, receivables, and payables when required.

7. Compliance & Controls

• Ensure all financial transactions comply with company policies and procedures.
• Maintain confidentiality of financial information.
• Support internal and external audits by providing required documentation.

8. Administrative Support to Finance Department

• Assist with filing, documentation, and records management.
• Support the finance team in any additional accounting tasks assigned.
• Maintain proper organization of financial documents for easy retrieval.

QUALIFICATIONS

• Bachelor’s Degree or Diploma in Accounting, Finance, Commerce, or a related field.
• CPA Part I or II will be an added advantage.
• Recent graduate or 0–6 Months of experience in an accounting or finance role.

REQUIRED SKILLS AND COMPETENCIES

• Basic knowledge of accounting principles and financial procedures.
• Proficiency in Microsoft Excel and accounting software.
• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Good organizational and record-keeping skills.
• Ability to maintain confidentiality.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.

PERSONAL ATTRIBUTES

• High level of integrity and honesty.
• Strong work ethic and reliability.
• Willingness to learn and grow in the accounting field.
• Good time management and ability to meet deadlines.

• Receive, verify, and process supplier invoices and ensure proper documentation before payment.
• Prepare payment vouchers and assist in processing supplier payments.
• Maintain accurate records of all supplier transactions.
• Reconcile supplier statements and resolve discrepancies.
• Follow up on pending invoices and payment approvals.
• Assist in preparing and issuing customer invoices.
• Record incoming payments and update customer accounts.
• Track outstanding receivables and follow up on overdue payments.
• Maintain updated customer account records.
• Record financial transactions in the accounting system accurately and promptly.
• Maintain proper filing of financial documents, both physical and electronic.
• Ensure supporting documents are attached to all accounting entries.
• Update financial spreadsheets and accounting registers.
• Assist in preparing bank reconciliations.
• Record and monitor petty cash transactions.
• Support the preparation of cash payment vouchers and receipts.
• Ensure accurate posting of bank transactions.
• Assist in preparing basic financial reports and schedules.
• Support month-end and year-end closing processes.
• Prepare reports on expenses, receivables, and payables when required.
• Ensure all financial transactions comply with company policies and procedures.
• Maintain confidentiality of financial information.
• Support internal and external audits by providing required documentation.
• Assist with filing, documentation, and records management.
• Support the finance team in any additional accounting tasks assigned.
• Maintain proper organization of financial documents for easy retrieval.

• Basic knowledge of accounting principles and financial procedures.
• Proficiency in Microsoft Excel and accounting software.
• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Good organizational and record-keeping skills.
• Ability to maintain confidentiality.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.

• Bachelor’s Degree or Diploma in Accounting, Finance, Commerce, or a related field.
• CPA Part I or II will be an added advantage.
• Recent graduate or 0–6 Months of experience in an accounting or finance role.