Background

Emerge Egress Consulting is a Management and Training Consulting established in 2017 (herein referred as EEC). EEC specializes in offering tailored and proficient HR Management training and team building services. We examine issues of concern in depth and we have specialized in training which looks at the demand for potential success of Government, Local ...

Role Objective

Our client, an events company based in Nairobi, is seeking an Accounts Clerk to support its growing day-to-day Finance function.

The role will assist with invoicing, revenue tracking, petty cash, reconciliations, expense monitoring, and financial record keeping, while working closely with the Events, Sales, Procurement, and Operations teams to support smooth financial processes across the business.

Core Duties and Responsibilities

• Support the day-to-day accounting operations, including invoicing, revenue tracking, payment records, and general financial administration.
• Assist with preparation and maintenance of client quotations, ensuring cost information and approved pricing are accurately captured.
• Manage and maintain petty cash records, supporting documentation, and related reconciliations in line with company procedures.
• Support event costing and budget tracking by monitoring project expenses against approved budgets and highlighting any variances or cost concerns.
• Capture and maintain accurate financial records in QuickBooks, Excel, and other relevant financial trackers.
• Assist with bank, petty cash, customer, and supplier reconciliations and follow up on any discrepancies.
• Support accounts payable activities by tracking supplier invoices, payment schedules, approvals, and supporting documentation.
• Assist with monitoring client receivables, outstanding balances, and payment follow-ups.
• Support the preparation of daily, weekly, and monthly financial reports, including revenue, expenses, and event profitability.
• Ensure financial documents and records are properly organized, updated, and easily accessible for reference and review.
• Work closely with Sales, Procurement, Operations, Marketing, and Event teams to support smooth financial processes across the business.
• Ensure financial transactions are properly supported, approved, recorded, and handled in line with company procedures and internal controls.
• Provide general administrative and clerical support to the Finance function and perform any other related duties as assigned.
• Perform any other duties as assigned by management.

Job Specifications and Qualifications

• Diploma or Bachelor’s Degree in Accounting, Finance, Commerce, Business Administration, or a related field from a recognized institution.
• 1–2 years of relevant experience in accounting, finance, or a related role.
• Basic understanding of accounting principles, invoicing, reconciliations, and financial record keeping.
• Experience using accounting software such as QuickBooks, Sage, Pastel, or similar systems.
• Proficiency in Microsoft Office, particularly Excel and Word.

Key Competencies

• High attention to detail and accuracy.
• Good organizational and time-management skills.
• Good numerical and record-keeping skills.
• High level of integrity, confidentiality, and professionalism.
• Good communication and interpersonal skills.
• Ability to work well with others and support different teams.
• Willingness to learn and develop new accounting skills.
• Proactive, reliable, and willing to take responsibility for assigned tasks.

• Support the day-to-day accounting operations, including invoicing, revenue tracking, payment records, and general financial administration.
• Assist with preparation and maintenance of client quotations, ensuring cost information and approved pricing are accurately captured.
• Manage and maintain petty cash records, supporting documentation, and related reconciliations in line with company procedures.
• Support event costing and budget tracking by monitoring project expenses against approved budgets and highlighting any variances or cost concerns.
• Capture and maintain accurate financial records in QuickBooks, Excel, and other relevant financial trackers.
• Assist with bank, petty cash, customer, and supplier reconciliations and follow up on any discrepancies.
• Support accounts payable activities by tracking supplier invoices, payment schedules, approvals, and supporting documentation.
• Assist with monitoring client receivables, outstanding balances, and payment follow-ups.
• Support the preparation of daily, weekly, and monthly financial reports, including revenue, expenses, and event profitability.
• Ensure financial documents and records are properly organized, updated, and easily accessible for reference and review.
• Work closely with Sales, Procurement, Operations, Marketing, and Event teams to support smooth financial processes across the business.
• Ensure financial transactions are properly supported, approved, recorded, and handled in line with company procedures and internal controls.
• Provide general administrative and clerical support to the Finance function and perform any other related duties as assigned.
• Perform any other duties as assigned by management.

• High attention to detail and accuracy.
• Good organizational and time-management skills.
• Good numerical and record-keeping skills.
• High level of integrity, confidentiality, and professionalism.
• Good communication and interpersonal skills.
• Ability to work well with others and support different teams.
• Willingness to learn and develop new accounting skills.
• Proactive, reliable, and willing to take responsibility for assigned tasks.
• Experience using accounting software such as QuickBooks, Sage, Pastel, or similar systems.
• Proficiency in Microsoft Office, particularly Excel and Word.

• Diploma or Bachelor’s Degree in Accounting, Finance, Commerce, Business Administration, or a related field from a recognized institution.
• 1–2 years of relevant experience in accounting, finance, or a related role.
• Basic understanding of accounting principles, invoicing, reconciliations, and financial record keeping.