Background

Corporate staffing services are recruiting an accounts and finance officer position for a real estate client. The job is based in Nairobi.

Our client in the real estate sector, a start-up specializing in the sale of villas and apartments, is seeking to hire an experienced, detail-oriented, and highly organized Accounts & Finance Officer to manage financial operations, bookkeeping, budgeting, reporting, and statutory compliance. The ideal candidate will ensure strong financial controls, accurate reporting, and efficient financial management within a fast-paced property sales environment.

Key Responsibilities

• Financial Records Management & Bookkeeping, Maintain accurate and up-to-date financial records including general ledgers, journals, property sales transactions, and commissions tracking.
• Budgeting & Financial Planning: Prepare annual budgets, cash flow forecasts, and financial plans aligned to property sales targets, project development timelines, and operational needs.
• Financial Reporting: Prepare monthly, quarterly, and annual financial reports, management accounts, and performance analysis including sales revenue, project profitability, and cost tracking.
• Accounts Reconciliation: Perform regular reconciliation of bank accounts, client deposits, supplier accounts, and commission payments to ensure accuracy of financial records.
• Invoicing & Sales Receipting: Oversee invoicing for property sales, track customer payments, deposit schedules, and ensure proper documentation of all transactions.
• Payroll & Commission Processing:  Manage payroll administration and ensure accurate calculation and timely payment of staff salaries and sales commissions.
• Statutory Compliance:  Ensure compliance with tax and statutory requirements including VAT, PAYE, NSSF, NHIF, stamp duty-related documentation, and other regulatory obligations.
• Accounts Payable & Receivable Management: Track customer payments, rental or installment plans, supplier payments, and ensure effective cash flow management.
• Financial Controls & Risk Management: Implement and maintain internal controls to safeguard company funds, property-related transactions, and reduce financial risks.
• Procurement Support: Support procurement of construction materials, office supplies, and service contracts while ensuring adherence to budgets and approval processes.
• Financial Analysis & Reporting Insights: Provide financial insights on property sales performance, project profitability, cost variances, and business performance trends to support management decision-making.
• Records & Documentation Management: Maintain proper filing systems for financial records, property transaction documents, tax records, and audit support documentation.

Qualifications & Skills

• Bachelor’s Degree in Finance, Accounting, Commerce, Business Administration, or related field.
• Minimum of 5 years’ experience in financial management, bookkeeping, budgeting, financial reporting, payroll administration, statutory compliance, and financial controls.
• Experience in real estate, property development, construction, or SME environments is a strong advantage.
• Ability to manage multiple financial streams including sales, commissions, and project-based transactions.
• CPA(K) qualification or equivalent professional certification is highly desirable.
• Strong knowledge of accounting principles, financial reporting standards, and statutory compliance requirements in Kenya.
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar systems) and advanced Microsoft Excel skills.
• Strong analytical, organizational, and problem-solving skills.
• High level of integrity, accuracy, and attention to detail.
• Strong communication and stakeholder management skills.

Additional Notes

Proficiency in Quickbooks required.

• Financial Records Management & Bookkeeping – Maintain accurate and up-to-date financial records including general ledgers, journals, property sales transactions, and commissions tracking.
• Budgeting & Financial Planning – Prepare annual budgets, cash flow forecasts, and financial plans aligned to property sales targets, project development timelines, and operational needs.
• Financial Reporting – Prepare monthly, quarterly, and annual financial reports, management accounts, and performance analysis including sales revenue, project profitability, and cost tracking.
• Accounts Reconciliation – Perform regular reconciliation of bank accounts, client deposits, supplier accounts, and commission payments to ensure accuracy of financial records.
• Invoicing & Sales Receipting – Oversee invoicing for property sales, track customer payments, deposit schedules, and ensure proper documentation of all transactions.
• Payroll & Commission Processing – Manage payroll administration and ensure accurate calculation and timely payment of staff salaries and sales commissions.
• Statutory Compliance – Ensure compliance with tax and statutory requirements including VAT, PAYE, NSSF, NHIF, stamp duty-related documentation, and other regulatory obligations.
• Accounts Payable & Receivable Management – Track customer payments, rental or installment plans, supplier payments, and ensure effective cash flow management.
• Financial Controls & Risk Management – Implement and maintain internal controls to safeguard company funds, property-related transactions, and reduce financial risks.
• Procurement Support – Support procurement of construction materials, office supplies, and service contracts while ensuring adherence to budgets and approval processes.
• Financial Analysis & Reporting Insights – Provide financial insights on property sales performance, project profitability, cost variances, and business performance trends to support management decision-making.
• Records & Documentation Management – Maintain proper filing systems for financial records, property transaction documents, tax records, and audit support documentation.

• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar systems)
• Advanced Microsoft Excel skills
• Strong analytical skills
• Organizational skills
• Problem-solving skills
• High level of integrity
• Accuracy
• Attention to detail
• Strong communication skills
• Stakeholder management skills

• Bachelor’s Degree in Finance, Accounting, Commerce, Business Administration, or related field.
• Minimum of 5 years’ experience in financial management, bookkeeping, budgeting, financial reporting, payroll administration, statutory compliance, and financial controls.
• Experience in real estate, property development, construction, or SME environments is a strong advantage.
• Ability to manage multiple financial streams including sales, commissions, and project-based transactions.
• CPA(K) qualification or equivalent professional certification is highly desirable.
• Strong knowledge of accounting principles, financial reporting standards, and statutory compliance requirements in Kenya.