Role Summary:

Swan Facilities Company Limited is seeking to recruit a highly competent, analytical and results-oriented Female Accounts Receivable Reliever for a period of 3.5 months (August to 15th November) to support the Finance Department and ensure the smooth management of accounts receivable operations.

The successful candidate will be responsible for timely invoicing, collection of outstanding payments, reconciliation of customer accounts, maintaining accurate financial records and receivables reporting records. The role requires ensuring compliance with company policies and financial procedures while supporting efficient cash flow management and maintaining positive relationships with clients and other stakeholders.

Key Responsibilities:

• Prepare and issue accurate customer invoices in a timely manner.
• Monitor customer accounts to ensure payments are received within agreed credit terms.
• Follow up on overdue accounts through phone calls, emails and other appropriate communication channels to ensure timely collection of outstanding debts.
• Reconcile customer accounts and promptly investigate and resolve payment discrepancies.
• Maintain accurate and up-to-date accounts receivable records in the accounting system.
• Allocate customer payments accurately and ensure receipts are recorded promptly.
• Prepare periodic accounts receivable aging reports and provide regular updates on collection performance.
• Support month-end and year-end closing processes by ensuring accounts receivable balances are accurate and reconciled.
• Liaise with internal departments to resolve billing, invoicing and customer account queries.
• Maintain proper documentation and filing of customer invoices, receipts and related records.
• Ensure compliance with company financial policies, procedures and internal controls.
• Assist in cash flow forecasting by providing accurate information on expected collections.
• Support internal and external audits by providing the required documentation and explanations relating to accounts receivable.

Qualifications & Experience:

• Bachelor's degree in Accounting, Finance or related field.
• CPA(K) / ACCA qualification (mandatory).
• At least 3 years' experience in accounts receivable, credit control in a real estate industry.
• Proficiency in accounting software (e.g., QuickBooks, Sage, ERP systems).
• Demonstrated experience in customer account reconciliation, debt collection, invoicing, and receivables reporting.
• Proficiency in Microsoft Office Suite, especially Microsoft Excel (formulas, pivot tables, data analysis).
• Experience using accounting or ERP systems for invoicing, receipting and reconciliations.
• Familiarity with financial reporting systems and automated billing platforms.
• Ability to quickly learn and adapt to new accounting software and systems.
• Knowledge of data entry accuracy and system controls to ensure financial integrity.

• Prepare and issue accurate customer invoices in a timely manner.
• Monitor customer accounts to ensure payments are received within agreed credit terms.
• Follow up on overdue accounts through phone calls, emails and other appropriate communication channels to ensure timely collection of outstanding debts.
• Reconcile customer accounts and promptly investigate and resolve payment discrepancies.
• Maintain accurate and up-to-date accounts receivable records in the accounting system.
• Allocate customer payments accurately and ensure receipts are recorded promptly.
• Prepare periodic accounts receivable aging reports and provide regular updates on collection performance.
• Support month-end and year-end closing processes by ensuring accounts receivable balances are accurate and reconciled.
• Liaise with internal departments to resolve billing, invoicing and customer account queries.
• Maintain proper documentation and filing of customer invoices, receipts and related records.
• Ensure compliance with company financial policies, procedures and internal controls.
• Assist in cash flow forecasting by providing accurate information on expected collections.
• Support internal and external audits by providing the required documentation and explanations relating to accounts receivable.

• Proficiency in accounting software (e.g., QuickBooks, Sage, ERP systems).
• Demonstrated experience in customer account reconciliation, debt collection, invoicing, and receivables reporting.
• Proficiency in Microsoft Office Suite, especially Microsoft Excel (formulas, pivot tables, data analysis).
• Experience using accounting or ERP systems for invoicing, receipting and reconciliations.
• Familiarity with financial reporting systems and automated billing platforms.
• Ability to quickly learn and adapt to new accounting software and systems.
• Knowledge of data entry accuracy and system controls to ensure financial integrity.

• Bachelor's degree in Accounting, Finance or related field.
• CPA(K) / ACCA qualification (mandatory).