Background information about the job or company

Kenya National Bureau of Statistics (KNBS) is a corporate body established under the Statistics Act (2006). It is the principal Government agency responsible for the collection, compilation, analysis, publication and dissemination of official statistical information and its custody.

Job Purpose

Reporting to the Director, Corporate Services, the jobholder will be responsible for planning and implementing activities in the Administration Division.

Responsibilities or duties

• Developing, reviewing and implementing administration policies and procedure;
• Overseeing office transport services;
• Ensuring that the KNBS motor vehicles and motor cycles are well maintained, serviced and in good working conditions;
• Ensuring administrative services are effectively coordinated and managed within KNBS;
• Controlling and monitoring location and movement of vehicles and equipment;
• Overseeing implementation of maintenance schedule, insurance of vehicles and buildings;
• Identifying risks and hazards and ensuring protection and measures are in place maintenance
• Coordinating provision of office administrative services;
• Identifying unserviceable and obsolete assets for disposal;
• Managing of office space and equipment;
• Ensuring timely payments of all bills for common services;
• Reviewing and approving reports on operations, maintenance and utilization;
• Identifying risks and hazards and ensuring protection and mitigation measures are in place;
• Undertaking any other duties, lawfully assigned by the supervisor.

Qualifications or requirements

Requirements for Appointment

• Cumulative service period of fifteen (15) years relevant work experience, three (3) of which should have been in the Grade of Assistant Director, Administration or in a comparable position;
• Bachelor’s Degree in Business Administration/Management, Social Sciences, Public Administration, Political Science, Building Economics, Estate Management, Property Management and Valuation, Facilities Management, or any other relevant and equivalent qualification from a recognized institution;
• Master’s Degree in, Business Administration/Management, Social Sciences Public Administration, Political Science Land Economics, Building Economics, Estate Management, Property Management and Valuation, Facilities Management or any other relevant and equivalent qualification from a recognized institution;
• Membership to a relevant professional body where applicable and in good standing;
• Leadership Course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in relevant computer application; and
• Shown merit and shown ability as reflected in work performance and results.

• Developing, reviewing and implementing administration policies and procedure;
• Overseeing office transport services;
• Ensuring that the KNBS motor vehicles and motor cycles are well maintained, serviced and in good working conditions;
• Ensuring administrative services are effectively coordinated and managed within KNBS;
• Controlling and monitoring location and movement of vehicles and equipment;
• Overseeing implementation of maintenance schedule, insurance of vehicles and buildings;
• Identifying risks and hazards and ensuring protection and measures are in place maintenance
• Coordinating provision of office administrative services;
• Identifying unserviceable and obsolete assets for disposal;
• Managing of office space and equipment;
• Ensuring timely payments of all bills for common services;
• Reviewing and approving reports on operations, maintenance and utilization;
• Identifying risks and hazards and ensuring protection and mitigation measures are in place;
• Undertaking any other duties, lawfully assigned by the supervisor.

• Proficiency in relevant computer application

• Cumulative service period of fifteen (15) years relevant work experience, three (3) of which should have been in the Grade of Assistant Director, Administration or in a comparable position;
• Bachelor’s Degree in Business Administration/Management, Social Sciences, Public Administration, Political Science, Building Economics, Estate Management, Property Management and Valuation, Facilities Management, or any other relevant and equivalent qualification from a recognized institution;
• Master’s Degree in, Business Administration/Management, Social Sciences Public Administration, Political Science Land Economics, Building Economics, Estate Management, Property Management and Valuation, Facilities Management or any other relevant and equivalent qualification from a recognized institution;
• Membership to a relevant professional body where applicable and in good standing;
• Leadership Course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in relevant computer application; and
• Shown merit and shown ability as reflected in work performance and results.