Background

Administration Officer, Kagrc Grade 6 at Kenya Animal Genetic Resources Centre

Responsibilities

Duties and responsibilities will entail assisting in:

• Initiating the development and implementation of administrative policies, procedures, strategies and programs;
• Maintaining grounds and buildings of the Centre;
• Managing transport services including motor vehicle/cycle insurance, repair, maintenance and inspection;
• Coordinating provision of security services and ensure safety of persons, assets and the work-place environment;
• Implementing a healthy and conducive work environment; and
• Provision of office accommodation, equipment, telephone and office supplies services.

May be deployed as Personal Assistant in the Office of the Managing Director to perform the following duties;

• Organizing and maintaining executive calendars, scheduling meetings, and coordinating appointments to optimize time and priorities
• Arranging travel itineraries, accommodations, and transportation for executives, ensuring seamless logistics
• Drafting, editing, and preparing reports, presentations, and correspondence for internal and external stakeholders
• Serve as the first point of contact for internal and external communications, filtering requests and prioritizing urgent matters
• Overseeing multiple projects, tracking progress toward milestones, and ensuring deadlines are met
• Handling sensitive information with a high level of discretion and maintain confidentiality in all matters
• Anticipating executive needs, solving problems proactively, and acting as a trusted advisor or gatekeeper to enhance productivity.

Qualifications

Person Specifications

For appointment to this grade a candidate must have:

• Bachelors Degree in Public Administration, Sociology, Business Administration or its equivalent qualification from a recognized institution; and
• Proficiency in computer applications;

Skills

Skills and competencies

• Interpersonal relationship skills;
• Analytical and problem solving skills;
• Report writing skills;
• Communication skills;
• Technical proficiency (Expertise in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, project management tools and virtual meeting platforms; and
• Discretion and Confidentiality.

• Initiating the development and implementation of administrative policies, procedures, strategies and programs;
• Maintaining grounds and buildings of the Centre;
• Managing transport services including motor vehicle/cycle insurance, repair, maintenance and inspection;
• Coordinating provision of security services and ensure safety of persons, assets and the work-place environment;
• Implementing a healthy and conducive work environment; and
• Provision of office accommodation, equipment, telephone and office supplies services.
• Organizing and maintaining executive calendars, scheduling meetings, and coordinating appointments to optimize time and priorities
• Arranging travel itineraries, accommodations, and transportation for executives, ensuring seamless logistics
• Drafting, editing, and preparing reports, presentations, and correspondence for internal and external stakeholders
• Serve as the first point of contact for internal and external communications, filtering requests and prioritizing urgent matters
• Overseeing multiple projects, tracking progress toward milestones, and ensuring deadlines are met
• Handling sensitive information with a high level of discretion and maintain confidentiality in all matters
• Anticipating executive needs, solving problems proactively, and acting as a trusted advisor or gatekeeper to enhance productivity.

• Interpersonal relationship skills;
• Analytical and problem solving skills;
• Report writing skills;
• Communication skills;
• Technical proficiency (Expertise in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, project management tools and virtual meeting platforms; and
• Discretion and Confidentiality.

• Bachelors Degree in Public Administration, Sociology, Business Administration or its equivalent qualification from a recognized institution; and
• Proficiency in computer applications;