Vacancy title:
Administrative Assistant II

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office, Education]

Jobs at:
Kibabii University

Deadline of this Job:
Friday, July 17 2026

Duty Station:
Bungoma | Bungoma

Summary
Date Posted: Tuesday, July 7 2026, Base Salary: Not Disclosed

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JOB DETAILS:

Kibabii University is a public university in Kenya located in Bungoma County along Bungoma-Chwele highway.

Administrative Assistant II

Job Type

Full Time

Qualification

BA/BSc/HND

Experience

12

Location

Bungoma

Job Field

Administration / Facilities

Requirements for Appointment

For Appointment to this grade a candidate must have:

Bachelor's degree in Education, Public Administration, Human Resource Management, Business Administration or any other Social Science/relevant degree from a recognized institution; and

Certificate in Computer Applications from a recognized institution

Duties and Responsibilities

This is the entry grade for this cadre. Work at this level will be carried out under supervision and guidance of a senior officer. Specific duties and responsibilities at this level will entail:

Collecting and compiling data for use in University examination;

Collecting and compiling data and student admissions and other related records;

Compiling record of students disciplinary cases;

Offering secretariat services to meetings;

Data entry and analysis;

Collating and compiling date for use for academic programmes and teaching facilities; and

Carry out staff data management for department;

Prepare departmental reports, conference reports, training reports for onward submission for action by management;

Ensure that personnel registry, central/general registry and mail registry operate effectively; and

Organize inductions/orientations, seminars and workshops for staff and keep all relevant parties in the division informed.

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

Job application procedure
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Each application shall be accompanied by detailed curriculum vitae with three (3) referees, certified copies of relevant academic and professional certificates, national identity card or passport, testimonials and other relevant supporting documents.

A letter of recommendation from the Chairperson/Head of Department on the applicant's professional experience and character in general should be sent to the address below.

All applications should be clearly marked with the referenced number of the advertised position submitted as follows:

1. Three (3) hard Copies. and Electronic scanned copy in PDF format (as one running document) to be sent to the following   by Friday 17th July, by 5.00 p.m.

Three (3) hard Copies should be addressed to: -

The Vice Chancellor, Kibabii University,

P.O. Box 1699 - 50200,

Bungoma

OR Dropped at: -

Kibabii University - Main Campus

Administration Registry, Third Floor Room ADA 306

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