Background information about the job or company:

Our client is in the Kenyan luxury safari and travel industry, renowned for crafting bespoke itineraries that capture the beauty and spirit of the African wilderness. They are seeking to hire a highly organized and proactive Administrative Assistant (Part-Time) to support their operations based in Nairobi.

Responsibilities or duties:

• Itinerary Building – Check supplier availability and coordinate with lodges, camps, and airlines; create and manage itineraries using platforms like ResRequest and Wetu; handle multiple email accounts and issue/amend vouchers.
• Basic Accountancy – Manage petty cash floats responsibly and ensure receipts are properly documented and handed over to accountants in a timely manner.
• Liaison and Coordination – Serve as primary point of contact with external stakeholders including Ker & Downey Safaris head office, Tourism Regulatory Authority, NTSA, vehicle maintenance workshops, international guides, and travel partners.
• General Administrative Support – Manage business errands, maintain databases and calendars, conduct cost comparisons for travel arrangements, and maintain flexibility for varying workloads and occasional client related visits.

Qualifications or requirements:

• Bachelor’s degree or Diploma in Business Administration, Hospitality Management or a related field.
• Previous experience in the hospitality or travel industry.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Fluent in English (both written and spoken).
• Strong organizational and multitasking abilities.
• Ability to work independently, prioritize tasks, and manage time effectively.

• Itinerary Building – Check supplier availability and coordinate with lodges, camps, and airlines; create and manage itineraries using platforms like ResRequest and Wetu; handle multiple email accounts and issue/amend vouchers.
• Basic Accountancy – Manage petty cash floats responsibly and ensure receipts are properly documented and handed over to accountants in a timely manner.
• Liaison and Coordination – Serve as primary point of contact with external stakeholders including Ker & Downey Safaris head office, Tourism Regulatory Authority, NTSA, vehicle maintenance workshops, international guides, and travel partners.
• General Administrative Support – Manage business errands, maintain databases and calendars, conduct cost comparisons for travel arrangements, and maintain flexibility for varying workloads and occasional client related visits.

• Bachelor’s degree or Diploma in Business Administration, Hospitality Management or a related field.
• Previous experience in the hospitality or travel industry.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Fluent in English (both written and spoken).
• Strong organizational and multitasking abilities.
• Ability to work independently, prioritize tasks, and manage time effectively.